Academic staff performance appraisal
Performance appraisal is an ongoing process that includes regular conversations between staff and their supervisor. All academic staff employed for more than 1 year must undergo a formal annual review.
The annual review can cover:
- incremental progression
- staff development courses
- Special Studies Program
- enhanced appraisal or mid-term review
- final review for continuing appointment
- academic category transition.
Your performance is assessed against the Criteria for Academic Performance Policy [5.70.17].
Your supervisor will record your performance appraisal using the appraisal summary report and record of assessment (Form C) (DOC, 71KB).
Preparing for your annual review
Read the:
- Performance Appraisal for Academic Staff Policy and Procedures [5.70.15].
- resources on the academic orientation website, including videos on annual appraisal.
Before your review, you must document your objectives and achievements using form A and form B.
The academic portfolio of achievement (Form A) can be completed in 2 ways:
- as a Word document, using academic portfolio of achievement (Form A) (DOC, 69KB)
- online, through the online academic portfolio of achievement (Form A) through Academic Portal.
If you use the online portfolio through Academic Portal, you can import your existing records from central data systems (including appointment history, grants and publications), and transfer awards and teaching activities stored in your academic profile. You can then add additional information as required. Whichever method you use to complete your portfolio, you'll submit a document with the same fields and format.
Complete achievements and objectives (Form B) (DOC, 45KB), which:
- overviews your performance
- assists in setting objectives for the next year
- plans personal and professional development.
Academic career development
You should see if there are any relevant academic career development courses, so you can discuss your options and plan for the year ahead with your supervisor.
A Special Studies Program provides another avenue of professional development, giving you the opportunity to leave your regular duties and undertake a period of scholarly activity or professional experience that will contribute to your research and or teaching.
Incremental progression
You are eligible to progress within the salary range of the level of your appointment until you reach the top salary point within the level.
This progression is awarded based on satisfactory performance, defined in the:
Performance recognition
A staff member who has demonstrated a high level of performance during the performance cycle may be recognised through a number of informal and formal mechanisms at the University, including the:
- Recognition and Reward framework
- Flexible Remuneration – Performance Payments Procedures [5.50.15]
- senior staff performance payment guidelines (PDF, 400KB) as applicable.
Continuing appointment probation reviews
Continuing appointment probation reviews cover:
- enhanced appraisals
- mid-term reviews
- final reviews.
If you are employed on a continuing appointment basis, your appointment is confirmed based on an assessment of your performance and trajectory over the probationary period, against the Criteria for Academic Performance Policy [5.70.17].
If you are due to undertake an enhanced appraisal mid-term or final review you will be notified by a letter from your Executive Dean.
For the submission requirements and process, read the:
- Probation and Confirmation of Continuing Appointment (Academic Staff) Policy and Procedure [5.41.05]
- Probation and Confirmation of Continuing Academic Appointment (Faculty of Health and Behavioural Sciences) Procedures [5.41.06]
- guidelines on evidencing academic achievement (PDF, 199KB).
Head of organisational unit requirements
Read the:
- Probation and Confirmation of Continuing Appointment (Academic Staff) Policy and Procedure [5.41.05]
- Probation and Confirmation of Continuing Academic Appointment (Faculty of Health and Behavioural Sciences) Procedures [5.41.06].
Following an appraisal with an academic staff member undertaking mid-term review or final review for continuing appointment, you must complete either the:
- assessment and recommendation for continuing appointment and promotion (Form D) (DOC, 72KB)
- HaBS Head or Director assessment and recommendation (Form H) (DOC, 259KB).
If you have a staff member in your area applying for final review for continuing appointment in levels A to D you must complete:
Transition of academic category
The Criteria for Academic Performance Policy [5.70.17] outlines the 4 academic categories:
- Teaching and Research
- Research Focused
- Teaching Focused
- Clinical Academic.
It may be possible to change categories over the course of your career, as outlined in the Academic Categories Policy [5.41.12].
To change categories you will need to:
- read the Academic Categories Procedures [5.41.12]
- discuss your intentions with your Head so the appropriate time of change can be planned towards, if possible at all
- complete change of academic category (Form F) (DOC, 36KB).