Academic promotion up to Level D

Eligibility

Academic promotion is based on merit. You must be able to demonstrate that you have reached the skill base specified for the academic level that you are seeking promotion to. Read the Criteria for Academic Performance Policy [5.70.17] for a detailed description of the skill base for each academic level.

If you are applying for promotion you should:

• attend the Applying for Academic Promotion (up to Level D) seminar
• read the application submission dates so you are aware of the deadlines that apply to you.

Applying for promotion

Before you submit your application, make sure you have read the:

• relevant sections of the Criteria for Academic Performance Policy [5.70.17] for your level and category
• guidelines on evidencing academic achievement (PDF, 199KB)
• promotion to Level B applicant guide (PDF, 278KB) or promotion to Level C and D applicant guide (PDF, 294KB)
• resources on the academic orientation website, including videos on academic continuing appointment and promotion
• Academic Categories Procedures [5.41.12] that apply to you.

The application procedures and submission requirements are outlined in:

• Promotion of Academic Staff Levels A to D Policy and Procedures [5.80.12]
• Promotion of Academic Staff (Faculty of Health and Behavioural Sciences) Procedures [5.80.13].

You must submit an academic portfolio of achievement with your application. This can be completed in 2 ways:

• as a Word document, using academic portfolio of achievement (Form A) (DOC, 69KB)
• online, through the online academic portfolio of achievement (Form A) through Academic Portal.

If you use the online portfolio through Academic Portal, you can import your existing records from central data systems (including appointment history, grants and publications), and transfer awards and teaching activities stored in your academic profile. You can then add additional information as required. Whichever method you use to complete your portfolio, you'll submit a document with the same fields and format.

Head of organisational unit requirements

Read the academic promotion (up to Level D) Head of School guide (PDF, 256KB) so you are aware of your responsibilities.

Following an appraisal with an academic staff member seeking promotion, you must complete either:

• assessment and recommendation for continuing appointment and promotion (Form D) (DOC, 72KB)
• Head or Director assessment recommendation for HABS (Form H) (DOC).

If you have a staff member in your area applying for promotion in levels A to D you must complete:

• nomination of referees for continuing appointment and promotion (Form E) (DOC, 99KB).

Submitting your application

Submit your complete application as indicated for each level below. We will not accept:

• incomplete applications.

For technical support when completing your application through UQ Jobs, contact the HR Systems Service Desk.

Level B promotions

For promotion to Level B, you can submit applications at any time, but once you have started an application in UQ Jobs you have 6 weeks to complete it.

Level C and D promotions

For promotion to Level C or D, the 2018 application period is closed. The 2019 application period dates will be included in the academic submission timetable in early 2019.

For the 2018 application period, the UQ Jobs online application process was unavailable due to a system outage, and the closing date was therefore extended to 20 June 2018. All applicants submitted documentation by email to the relevant CAP contact listed below. If you have any queries or concerns about a 2018 application, email your CAP contact.

Promotions committee members

• Guidelines for Confirmation and Promotions Committee members (PDF, 174KB)

Successful promotion applicants

Read the full list of successful promotion applicants (PDF, 100KB) from the previous round.