UQ is committed to ensuring a robust career and performance development approach exists for academic staff, which provides a foundation for the achievement of academic excellence. 

The principles of the academic promotions processes are underpinned by the Academic Promotion Policies and Procedures.

The process assesses that academic staff have demonstrated they meet the expectations of academic excellence for the relevant academic level and category as detailed in the relevant Criteria for Academic Performance Policy.

New Promotion Process

The new process for promotions in Workday is now live.  Use the button below to launch your promotion application.

The following demonstration video has been created to assist applicants applying for promotion to Level B:


The following demonstration video has been created to assist applicants applying for promotion to Levels C, D & E:


Apply for promotion  

Once you open the launch page using the button above, select the 'Promotion Application' review template.  If this is not visible, please contact cap@uq.edu.au.

Applications for promotion to Level C, D and E will only be available to launch in Workday from 1 April until 30 June.  

Key Dates and Timelines 

Promotions to Level B 

You can apply for promotion to Level B at any time throughout the year using the promotion process in Workday.  

You will be advised of the outcome as soon as reasonably practicable. Promotions take effect on the first of the month after the promotion decision. 

Promotions to Level C - E 

Key Dates for Applicants (Level C - E)

Diagram of promotion timeline with key dates as outlined below.

  • Applications open: 1 April 2023
  • Promotion applications completed and submitted in Workday: 31 May 2023
  • All Head/Director/Executive Dean Reports completed and applications close: 30 June 2023
  • Promotions take effect: 1 January 2024

Academic Promotion Resources

Guides, Videos and Information Sessions

User Guides

Demonstration Videos

Information Sesions

Frequently Asked Questions
Additional Information

For the full application process and requirements, read the Confirmation and Promotions (Academic Staff) - Policy [5.41.03]  and Promotion of Academic Staff - Procedures [5.41.04].  

For more information about the Committee Composition and Committee Coverage please refer to the Confirmation and Promotions Committee Guidelines on the procedures page. 

Please send all queries to your local HR Client Partnering team. 

Academic Promotion Process

1. Pre-application Actions

Before applying for a promotion, you should 

  • Have discussed your promotion readiness with your supervisor as part of your Annual Performance and Development (APD) process; and 

  • Check the promotion eligibility criteria as outlined in the procedure. 

    • Despite the eligibility requirements articulated in section 2.1 of the Promotion of Academic Staff procedure (PPL 5.41.04) requiring completion of the most recent Annual Performance and Development (APD) process, Human Resources can confirm that staff who are currently participating, or who have previously participated, in the NTEU’s protected industrial action involving non-completion of the Annual Performance and Development process for 2022/23 will not be excluded from applying for Academic Promotion in 2023.

  • Update your Individual Activity Profile (IAP) prior to submitting your promotion application. Relevant committee members will be provided with access to your IAP as part of their review (for promotion applications to Level C - E). 

Additional metrics may be useful to help demonstrate your academic contribution as part of your promotion application.  This information can complement the data available via your IAP.  Please see the following library page for further information. 


Promotion to Level C and above process 

Can't find the answer?


Phone: (07) 3365 2623

Check the status of your requests and enquiries in my.UQ dashboard.

For promotion to professor, contact: 

Continuing Appointments and Promotions (CAP) team

Academic Titles for Health (ATH) Professionals

For holders of Academic Titles for Health Professionals seeking promotion, please visit:

Academic Title Holders Promotion Page  

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