Staff updates

News, events and updates from and for UQ staff. Submit your news item.
The Strategy Jams provide staff with an opportunity to contribute to our next Strategic Plan for 2022 to 2025. Commencing on Tuesday 18 May, you can now register and add the Jam session to your calendar.
Anywhere Festival is a month long theatre festival that features largely local production groups. The festival graces many unexpected places around the St Lucia campus and showcases a range of performances like campfire cabarets, dramatic retellings, medieval plays, and original works.
When the Uluru Statement from the Heart was released in 2017, it called for an Aboriginal and Torres Strait Islander Voice to be enshrined in the Australian Constitution. Join this Global Leadership series seminar and hear UQ alumnus Professor Megan Davis, Balnaves Chair in Constitutional Law at UNSW, as she reflects on key concepts of the Uluru Statement from the Heart and important questions facing Australia on the path to a better future.
As the University shifts to new ways of teaching and learning, what different pedagogies and assessment practices are emerging? Join ITaLI for the next ‘What's working?’ session on Thursday 13 May. These sessions provide an opportunity for collegial, interdisciplinary conversations that offer 'just in time' insights for busy academics and professional staff.


Explore more news, events, calls for volunteers, staff deals, and other updates from around UQ...

On this week’s episode of the Women Finding Success podcast, listen to Associate Professor Remi Ayoko discuss her research in online work, physical work environments and managing conflict in teams, and her career journey from Nigeria to Australia.
Find out how UQ Healthy Living makes health and fitness for over 50s safe, smart and simple. Join UQ Healthy Living Open Day on Sunday 23 May, 10am – 12pm and tour this incredible facility. Explore the new Member’s Studio, try the latest in fitness gamification, discover what the BodPod can do for you, and so much more. Open to the public. For enquiries, contact UQ Healthy Living.
The Research Data Manager (UQRDM) is UQ’s recommended place to store all active research data. Visit the new UQRDM Resource Hub containing a wide variety of supporting materials to learn how to use UQRDM to its fullest or share helpful materials with your collaborators.
To celebrate International Day Against Homophobia, Transphobia and Biphobia (IDAHOBIT) on Monday 17 May, the UQ Ally Network presents The Great Rainbow Bake Off. All are welcome to participate, whether it be groups or individuals, and are invited to attend and buy one of the cakes.
The 2021 Inaugural UQ Scholarships Week (Monday 10 – Friday 14 May) is an opportunity to generate greater awareness of the scholarships available to students, celebrate the achievements of scholarship recipients and recognise the important contributions of donors and partner institutions.
At work, we are subject to the Information Privacy Act 2009 (Qld), which sets out 11 principles that govern how we collect, store, access, use, and disclose personal information. These are embedded in the UQ Information Management Policy. However, our data at home isn’t subject to the same safeguards, so doing a privacy check-up is a great way to maintain security. What do you look out for?
UQ President and Vice-Chancellor Professor Deborah Terry AO and Technical University of Munich President Professor Thomas F. Hofmann signed the wide-reaching Memorandum of Understanding during a virtual ceremony taken place on 19 April 2021.
UQ's User Interface Design and Development (ADS UI) team in ITS Application Development and Support have launched the 'Design System', an online guide to how user interfaces should look, feel, behave and be coded at UQ. For more information, contact the ITS ADS UI team at
Bowen, who will be 6 years old in September, is a big boy who's just had his pearly whites polished and is looking for a home. If you're interested in adopting, contact the UQ Vets Clinical Studies Centre at Gatton campus on 5460 1868 and leave a message if they miss your call.
Confused about the COVID-19 vaccine roll-out in Australia? UQ experts Professor Ian Frazer and Dr Kirsty Short answer your questions with the latest scientific advice.
Join the School of Music for the UQ Vice-Chancellor’s Concert, welcoming Maestro Dane Lam in his debut performance as Conductor and Director of the UQ Symphony Orchestra (UQSO), performing Beethoven’s Ninth Symphony 'Ode to Joy' on Sunday 23 May at QPAC. Tickets now on sale.
On this week’s episode of the Women Finding Success podcast, Dr Sally Shrapnel discusses how she transitioned from 20 years as a medical practitioner, to the world of academia, quantum physics and machine learning.
2021 NIBR Global Scholars Program seeking proposals oriented to drug target validation and drug discovery, and in Novartis’ key therapeutic areas of focus. Email for 2021 Scientific Needs List.
Important information when creating UniFi foreign currency orders
Following the recent UniFi upgrade, a back-end system error will occur if a Requisition is created and the Requisition currency doesn't match the Supplier currency. When an order is created with this issue, the entire sourcing process will error for all UQ Requisitions. It's therefore very important the correct currency is selected at the outset and to ensure the Supplier has been set up with the relevant currency.
HSW Q2 newsletter
The Health, Safety and Wellness quarterly newsletter is now available to view online. The newsletter contains updates on relevant health and safety issues across UQ and provides information on wellness opportunities for staff.
Eligible UQ people including healthcare workers and students with placements in healthcare settings (as well as UQ staff providing supervision to these students), are encouraged to receive the COVID-19 vaccination in the current phase (Phase 1B) of the vaccination roll-out. Participating vaccination clinics and appointment booking details are provided in the Vaccine Eligibility Checker.
Every UQ staff member deals with data. Data is core to what we do, and we all have a part to play in UQ’s data landscape. Learn about your data responsibilities and why they are important.
On this week’s episode of the Women Finding Success podcast, UQ's Director of the ARC Centre of Excellence for Children and Families over the Life Course, Professor Janeen Baxter, discusses how social disadvantages affect people’s life course, gender inequalities in career progression, as well as her own career journey and achievements.
Analysis has commenced to migrate course profile management from ECPS to Jac, the curriculum management system. Course profiles provide students, staff and the public with key information about specific course offerings. Complete a short survey to help identify high-level concerns of the current system to feed into detailed analysis.
The launch of the inaugural Churchill Policy Room at Parliament House, Canberra, saw Churchill Fellows, Ministers, and UQ HASS researchers come together to discuss some of the most complex policy issues facing Australia.
Nominations for the 2021 alumni awards are now open. These awards recognise alumni who have accomplished outstanding success in their field and who have made exemplary contributions to their community. Nominations close on Friday 14 May.
Probity in Procurement online training
UQ Finance launches the Probity in Procurement training. Probity relates to integrity, uprightness and honesty. This easy to follow but comprehensive training package guides you through what probity in procurement looks like at UQ and aims to ensure you have a strong working knowledge of probity principles when procuring goods and services for the University.
Tune into Episode 2 of the Women Finding Success podcast with this week’s guest Dr Marnee Shay and learn about how she’s working to close the gap in Indigenous education. Listen in weekly to be inspired to excel in your career and challenge expectations.
The Deputy Vice-Chancellor (Research and Innovation) and the Pro-Vice-Chancellor (Indigenous Engagement) are pleased to launch the UQ Aboriginal and Torres Strait Islander Research and Innovation Strategy. The strategy sets a framework for UQ to excel as a national and international leader in Aboriginal and Torres Strait Islander research and innovation and to support career progression for Aboriginal and Torres Strait Islander researchers.
Having one of your online accounts compromised by cyber criminals can lead to your personal information being stolen, or breaches of UQ data. Follow these three simple steps to help protect yourself and your online accounts.
After a review of the Furniture category at UQ throughout 2020, The Property and Facilities Division, in conjunction with Enterprise Procurement, is pleased to announce our new UQ-preferred suppliers for furniture.
UQ’s new navigation app UQ Maps is now available to download from the App store or Google Play. With outdoor and indoor maps and navigation across St Lucia, Gatton and Herston, as well as live campus insights, UQ Maps can help students and staff get to where they need to go.
UQ Pressbooks is an open textbook creation platform. Find, create, adopt and adapt open textbooks for your courses. Work with students to co-create learning resources.
Want to satisfy your curiosity about other languages, travel in the future or communicate with your family and friends from around the world? This March, IML are offering interactive online language classes that will help you reach your 2021 goals.
To improve safety and security at St Lucia campus, P&F is upgrading road, bike, pedestrian and car park line markings. Due to safety concerns with a short stretch of the dedicated bike lane on Sir Fred Schonnel Drive, new line markings will redirect cyclists towards Macquarie Street.
UQ SafeZone allows you to make an emergency call to Security and instantly give them your location. You can also make first-aid calls for medical attention and calls for general help, such as finding the location of buildings if you are lost or have been locked out of your room.
Criminals are adept at exploiting people via the Internet, so it’s important to know what to look out for. ITS have compiled some tips to help with Internet safety for you and your family.
New equipment and software have been installed in central teaching spaces to support parallel teaching. There are some important, but minor changes to the way you must set up your equipment in the teaching session to ensure high-quality audio experiences for students on and off campus.
The Responsible Research Management Framework Policy was published in December 2020. The policy places all research-related policies/procedures within a single framework and intends to orientate researchers to the UQ research landscape and support implementation of the Responsible Conduct of Research. The Framework published in December applies to all staff conducting UQ research.
UQ’s Gender Steering Committee has published a guide to pay negotiation at UQ, which provides tangible opportunities for staff to negotiate positive career progression and remuneration, and action items for managers to foster an environment that puts the focus on employee growth and performance.
Academic promotion recognises our staff's significant contribution to their discipline, our students, the University and the broader community. UQ offers its congratulations to the academics who have been promoted from 2021.
UQ’s Gender Steering Committee has published a guide to pay equity at UQ, which has resources for staff and managers about the gender pay gap, its causes and the benefits we will receive if we work towards achieving gender pay equity in our work areas, and academia as a whole.
UQ Print is UQ’s new, dedicated supplier of all print, merchandise and apparel delivering to all campuses and sites. Throughout early 2021, UQ Print looks forward to visiting each department to understand your unique requirements. You will also meet a dedicated client services person. For enquiries, contact Tiffany Johnson.
Data ethics help us navigate the shades of grey between what can be done with data, and what should be done. Complete a short survey to let us know what data ethics means to you for a chance to win a $50 Coles Myer gift card.
The beginning of the year can be a time to reflect and improve. These five simple yet significant resolutions will help protect you, your family and UQ. We encourage you to pick one (or a few) to do this year.
UQ Finance is pleased to announce a new simple and more efficient way to approve the payment of invoices associated with UniFi Amount Only Requisitions.
The recently endorsed Enterprise IT Strategy (2021-2023) is now available. Visit the Enterprise IT Strategy website to read the strategy and access several supporting papers on topics such as automation, digital enablement, data and integration and application rationalisation.
UQ is publicly launching the Merle Pledge – an initiative to improve women’s representation in public and professional forums. The pledge is named after legendary activist Adjunct Associate Professor Merle Thornton AM, who was awarded an Honorary Doctorate of Letters from UQ on Saturday. Read about Merle’s remarkable life, her famous protest at the Regatta Hotel in 1965, and take the Merle Pledge today to request gender equity as a condition of participation or attendance at a conference, panel or event.
Jac provides an integrated digital tool set enabling staff to collaborate in the creation, management and evolution of a comprehensive curriculum. The new system is designed to reduce manual steps and duplication of content, leaving more time for staff to focus on delivering world-class learning experiences for students.
Smartphones and mobile devices play an increasingly essential and varied role in our personal and professional lives. How can we protect our devices and data from unauthorised access?
The UQ Contacts page has been updated to adopt UQ branding and provide a more usable interface for visitors. Staff are encouraged to visit the new UQ Contacts page to review their details. You can suggest edits to your details via an online form which is available on the page.
Modern scams can be highly sophisticated, making it difficult to know what is real and what is fake. Take a moment to think before clicking or responding to unexpected requests and ask yourself: Is this legitimate?
UQ’s virtual private network (VPN) service has been upgraded to use UQ Authenticate and MFA for enhanced security.
The UQ Digital Asset Manager (UQ DAM) is here and houses all brand-compliant digital assets including images, video, audio, brand templates, UQ logos, guidelines, illustrations and stock photos. If you haven’t had a look, or are unsure about the download process, view the training videos.
Following a comprehensive review, Finance has created a simplified framework of policies and procedures, to help UQ conduct sound financial management and meet its statutory obligations. Find out what guides us to support the University’s mission!
UQ Images has been replaced with the UQ Digital Asset Manager (UQ DAM). The UQ DAM will help staff and suppliers work more efficiently and collaboratively. It houses all brand-compliant digital assets including images, video, audio, brand templates, UQ logos, guidelines, illustrations and stock photos.
UQ community members are able to access free Telehealth counselling via UQ With You, providing confidential, high quality counselling services free of charge. UQ With You is here for you, whether you need a one-off chat or longer-term support.
The Enterprise Data Governance Program has released a Data Handling Procedure which outlines data handling requirements for data, information and records in digital/electronic format at UQ. This procedure enables clear direction and a more effective approach to securing and safeguarding valuable University digital information assets.
You can now easily and securely recover your UQ password online if you forget it. To enable the online password recovery feature, you will need to provide some personal contact details and answers to security questions in the my.UQ dashboard under ‘My profile’.
To operate and deliver services to the community, UQ collects and manages information. Although our IT systems help to protect this information, the UQ community plays a key role in ensuring sensitive information is kept safe. Learn what your responsibilities are in terms of data privacy and ethics.
FBS is pleased to advise a simplified guide outlining what’s required when planning and procuring consulting or professional services has been added to the Procurement procedures and forms webpage. Go to Engaging contractors for consulting and professional services guide for further information.
Additional simplified documents will be added as they become available.
A strong password or passphrase is still one of the best ways to secure your UQ and personal accounts. This is vital during the pandemic due to the high volume of scams and malicious activities targeting individuals and organisations. Ensure sources are genuine before clicking links, downloading or providing information.
More UQ websites and services are using UQ Authenticate for staff to log in, providing a seamless log-in experience and enhancing security by protecting your information with multi-factor authentication (MFA).
The UQ community plays an essential part in protecting the integrity of Zoom meetings. All staff are reminded that while you can share the links in Blackboard for teaching purposes, you must not share Zoom meeting links in public forums, such as social media.
Have you noticed something suspicious? Think you may have fallen victim to a cyber scam? To appropriately manage and reduce the impact of cyber security incidents, it’s important that you report them to IT Support as quickly as possible. Find out what you should report.
Technology is an important enabler for us to continue to support the University whilst working remotely. Here are some tips to improve your Zoom and VPN experience while ensuring that these services remain stable for all staff and students to use.
Cyber security researchers around the world have witnessed a surge in COVID-19 themed cybercrime. Take care to ensure that any messages (phone, email or text) regarding COVID-19 are genuine before replying, downloading, clicking links or providing information.
Find out how to stay protected.
It’s important you safely and securely manage your files. Based on the type of information you are working with, it’s essential that you select an appropriate storage location that meets your needs, as well as UQ’s and regulatory compliance requirements. Find out where you should be storing your files.
UQ has recently moved from a preferred supplier panel to an approved supplier list. We now have more than 20 approved photography and videography suppliers, giving staff a range of options, both in style and price point. All suppliers must be set up in UniFi for payment, and non-approved suppliers will be blocked. Send requests to add new supplier to
Business email compromise occurs when an employee receives an email from a senior staff member requesting important documents or payment. Find out how to spot a fraudulent business email, and protect yourself from a potential attack.