Staff updates

News, events and updates from and for UQ staff. Submit your news item.
This Mental Health Week (9–17 October), UQ is bringing your favourite events and activities to all campuses and online! Take time for your mental health and enjoy the special events including puppy therapy, and free mental health and physical check-ups under the blooming Jacarandas.
To cast your vote for UQ’s 35th Senate visit the University Elections website where the list of eligible candidates, and other relevant information, is available. Voting closes Monday 25 October 2021, 9am.
BLOOM festival will be celebrating its fourth year in 2021, filling St Lucia, Gatton and Herston campuses with vibrant, innovative activities and celebrations for everyone to enjoy. Taking place from Saturday 16 – Sunday 31 October, the festival will celebrate the UQ community during jacaranda season.
There's only one week until UQ Giving Day. On Wednesday 20 October, the UQ community will come together to support students and researchers and make a BIG impact. Every donation – big and small – counts, and will be matched dollar-for-dollar by the University. Please consider rallying your networks for the big day.

 

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There's only one week until UQ Giving Day. On Wednesday 20 October, the UQ community will come together to support students and researchers and make a BIG impact. Every donation – big and small – counts, and will be matched dollar-for-dollar by the University. Please consider rallying your networks for the big day.
UQ is seeking to better understand the views of the community regarding vaccination, as well as the current rates of vaccination amongst UQ staff and students. As such, staff are urged to complete a short three-question survey on vaccination – the responses will help UQ’s operational planning and preparedness for the months ahead. All responses will be completely anonymous and no identifiable personal information will be collected.
Staff can access Workday directly using your UQ username and password following single sign on protocols. The day one ready guide is your primary tool when first logging in and using Workday. The guide includes important information such as, how to access Workday and the day one checklist.
The Ibis International Film Festival is back! Grab the popcorn and settle in for 8 days of free screenings celebrating the contributions of women to the film industry. With blockbusters like Black Widow (2021) and Nomadland (2020) as well as indie hits like The Piano (1993) and international classics like Vagabond (1985) there is something for everyone. All screenings open to UQ staff and the wider community.
Not everyone can go home these holidays. Help make UQ’s students feel connected and volunteer to host a student for Christmas day or share a skill in informal workshops. Staff can complete an expression of interest to volunteer.
What’s on UQ Wellness October
This UQ Wellness newsletter provides information on available health and wellbeing opportunities in October, including Mental Health Week events at UQ.
UQ are proud to again sponsor the Create Change category for the 2022 7NEWS QLD Young Achiever Awards. All UQ staff can get in early and refer an outstanding young achiever that you know. Nominations close Tuesday 7 December 2021. For enquiries, contact qldyaa@awardsaustralia.com.
UQP launches the UQP Bookshop, an on-campus bookshop in the Biological Sciences Library at the main University of Queensland campus in St Lucia, Brisbane. A valuable showcase for both UQP’s extraordinary literary history as well as its boundary-pushing present. Staff and students are entitled to 10% off the RRP on all orders while those who sign up to become UQP members receive 20% off their first order.
Simon Denny's artwork was added to the UQ Art Collection this year, joining one of Queensland's most significant public art collections. It is inspired by a “worker cage” patent granted to Amazon in 2017 and is currently on display at UQ Art Museum as part of the technology-focused 'Don’t Be Evil' exhibition. (Pictured: Simon Denny, 'Document Relief 19 (Amazon Worker Cage patent), 2020'.
AustLit has launched its 20th Anniversary digital exhibition showcasing AustLit’s history, acknowledging contributors, university partners, and significant achievements. Explore the exhibition and join the virtual celebration on Twitter @AustLit #AustLit20
Access to the FCM online booking platform Savi is now via the FCM HUB. This change will enhance the overall user experience, with one access point to FCM’s travel booking technology. For more information please refer to UQ Travel.
Responsible data use is vital to all roles at UQ, including in administration, IT, or teaching and learning. Learn how to improve your ethical uses of data. For enquiries, contact Data Governance.
UQ Security Office temporarily relocating
Due to noisy works occurring near Prentice (42), UQ Security Office will be temporarily relocating to Seddon West building (82E) level 4 from Tuesday 5 – Tuesday 12 October. All key collections for contractors and P&F can be collected from level 4 Seddon. For all lost property collections and drop offs please contact 07 33651234.

The UQ St Lucia Medical Centre’s Pfizer vaccination program is open to staff, students and their families aged 12-60+, with a small number of first dose appointments available from 20 September – 8 October, and rebooking second doses from 11–29 October. There will be appointments available from 1–19 November when the UQ vaccination clinic recommences first dose appointments.
From Monday 20 September, service frequency on Translink routes 28, 29, 66, 169, 402 and 412 will return to 2019 levels. TransLink will monitor passenger numbers on these routes and consider changes if demand approaches pre-pandemic levels. Check the timetable before travelling.
Registrations are now open for Teaching and Learning Week. Choose from an abundance of sessions within the theme of Inclusion and celebrate inclusive teaching and learning practices designed to enhance student learning and facilitate a sense of belonging at UQ. Enquiries can be emailed to italismarcomms@uq.edu.au.
Submissions are invited to the review of the Teaching and Learning Innovation (ITaLI), which will be conducted during 15-17 November 2021. The terms of reference are available via the ITaLI website. Submissions should be sent to the Review Coordinator at dvca.academicprojects@uq.edu.au by 15 October 2021.
UQ has observed that the Aboriginal and Torres Strait Islander flags are being used on email footers and websites across UQ. While it is encouraging so many of you wish to acknowledge Traditional Owners, UQ takes copyright issues seriously, and so based on legal advice, all staff and units must stop using both flags in this way until we have obtained licences.
The pronoun feature in Zoom has now been enabled at UQ. This feature enables users to add pronouns to their profile and chose when or if these pronouns are shown during meetings and webinars.
Applications are open for the Ventures ilab Accelerator 2022. The program runs for three months (December to March) and offers a $10,000 equity-free funding to each successful team to help take your venture to the next level. Join the information sessions (throughout September and October) and get your application in by Sunday 19 October.
Know a sporting star? Applications are open for the 2022 UQ Sporting Scholarships! Elite student-athletes competing at a national or international level can receive financial support, free tutoring, academic aid, free training facilities, and more. Applications close 31 October.
The UQ Awards for Excellence celebrate UQ staff achievements. This year there have been 113 nominations submitted from across UQ, and the Awards Selection Committee have been amazed by the outstanding contributions, innovative work and exemplary leadership demonstrated at UQ. Congratulations to all of the nominees. We look forward to celebrating winners and commendations at the Awards ceremony on 22 October.
The National Student Safety Survey is being conducted by the Social Research Centre from 6 September – 3 October 2021, aiming to measure student perceptions of safety at Australian universities and experiences relating to sexual assault and sexual harassment. UQ is committed to ensuring our campuses are safe and respectful environments for all members of the community and are actively supporting the roll-out of this survey across our campuses. You can promote the survey to students or complete training sessions to help promote a safe and respectful UQ Community.
Brisbane City Council will commence site inspections at the station to progress the proposed design for the upgrade, which will be delivered as part of Brisbane Metro. The work taking place intermittently from August to October will include locating underground services and geotechnical investigations. No disruption to the bus, pedestrian or cycle routes are expected in the area. For more information about these works, call Brisbane Move on 1800 318 059 or email brisbanemetro@acciona.com.
Portable media, old router firmware, and out-of-date permissions can all open vulnerabilities in our digital lives. Learn how to do a digital spring clean.
If you need to buy something but you’re not sure where to start, the Enterprise Procurement team’s new 'Where to buy' guide can point you in the right direction. It’s a quick and easy way to find out what your first steps should be and where you can go for extra help and support.
Promote your events in UQ Alumni EDM
The UQ Alumni team send out a 'call for submissions' each month to feature events on the Alumni website and email newsletter. If you would like to be part of this list and have your events included on the Alumni website and possibly featured in the EDM, email Hayley Lees.
From 9 July, Queensland universities are required to use the Queensland Government Check In QLD process. Check In QLD posters will be located at entrances and access points to all buildings across UQ campuses and sites. Everyone entering a building must register their presence using the Check In QLD app, when they enter the building.
Have you got questions about vaccine safety, side effects and the roll-out? Hear the latest research from UQ’s leading virologist Dr Kirsty Short, and share this video with your loved ones to help keep our community safe.
Program Planner V2 Beta has arrived and allows students to plan courses for their program, ensuring they meet the program’s completion rules. Program Planner supports the evolution and delivery of curriculum and will continue to mature as the team investigate future capabilities. For more information, visit the CEEP Engagement Hub
Find out how the Enterprise Data Ethics Framework (EDEF) will help you navigate the complex data landscape with confidence.
A 90+ seated restaurant and events space for staff, students, alumni and the wider community will be located at the Alumni Court, St Lucia campus. Work on the restaurant will commence in the coming weeks.
The PETS for Life adoption program has a couple of animals available for adoption. Greyhound Bowen, and cats Airlie, Roma and Mrs Claws (pictured) are waiting for a new home. If you're interested in adopting, contact the UQ Vets Clinical Studies Centre at Gatton campus on 5460 1868 and leave a message.
M&C and DVCRI have recently launched a News page on the Research website, updated daily with the latest features, news stories, videos, podcasts and media coverage of UQ research and researchers. Subscribe to the e-newsletter to get updates delivered directly to your inbox, and pass it along to friends, students and colleagues who might be interested.
In this episode of the Women Finding Success podcast, join 2020 UQ Ally Award winner Dr Rebecca Olive from the School of Human Movement and Nutrition Sciences. She discusses her ARC DECRA Fellowship, her work with the UQ Ally Network, and her respect and passion for oceans and blue spaces.
The Research Data Manager (UQRDM) is UQ’s recommended place to store all active research data. Visit the new UQRDM Resource Hub containing a wide variety of supporting materials to learn how to use UQRDM to its fullest or share helpful materials with your collaborators.
UQ's User Interface Design and Development (ADS UI) team in ITS Application Development and Support have launched the 'Design System', an online guide to how user interfaces should look, feel, behave and be coded at UQ. For more information, contact the ITS ADS UI team at webservices@uq.edu.au.
To improve safety and security at St Lucia campus, P&F is upgrading road, bike, pedestrian and car park line markings. Due to safety concerns with a short stretch of the dedicated bike lane on Sir Fred Schonnel Drive, new line markings will redirect cyclists towards Macquarie Street.
UQ SafeZone allows you to make an emergency call to Security and instantly give them your location. You can also make first-aid calls for medical attention and calls for general help, such as finding the location of buildings if you are lost or have been locked out of your room.
Criminals are adept at exploiting people via the Internet, so it’s important to know what to look out for. ITS have compiled some tips to help with Internet safety for you and your family.
UQ’s Gender Steering Committee has published a guide to pay negotiation at UQ, which provides tangible opportunities for staff to negotiate positive career progression and remuneration, and action items for managers to foster an environment that puts the focus on employee growth and performance.
Academic promotion recognises our staff's significant contribution to their discipline, our students, the University and the broader community. UQ offers its congratulations to the academics who have been promoted from 2021.
UQ’s Gender Steering Committee has published a guide to pay equity at UQ, which has resources for staff and managers about the gender pay gap, its causes and the benefits we will receive if we work towards achieving gender pay equity in our work areas, and academia as a whole.
Data ethics help us navigate the shades of grey between what can be done with data, and what should be done. Complete a short survey to let us know what data ethics means to you for a chance to win a $50 Coles Myer gift card.
UQ Finance is pleased to announce a new simple and more efficient way to approve the payment of invoices associated with UniFi Amount Only Requisitions.
The recently endorsed Enterprise IT Strategy (2021-2023) is now available. Visit the Enterprise IT Strategy website to read the strategy and access several supporting papers on topics such as automation, digital enablement, data and integration and application rationalisation.
Jac provides an integrated digital tool set enabling staff to collaborate in the creation, management and evolution of a comprehensive curriculum. The new system is designed to reduce manual steps and duplication of content, leaving more time for staff to focus on delivering world-class learning experiences for students.
Smartphones and mobile devices play an increasingly essential and varied role in our personal and professional lives. How can we protect our devices and data from unauthorised access?
The UQ Contacts page has been updated to adopt UQ branding and provide a more usable interface for visitors. Staff are encouraged to visit the new UQ Contacts page to review their details. You can suggest edits to your details via an online form which is available on the page.
Modern scams can be highly sophisticated, making it difficult to know what is real and what is fake. Take a moment to think before clicking or responding to unexpected requests and ask yourself: Is this legitimate?
UQ’s virtual private network (VPN) service has been upgraded to use UQ Authenticate and MFA for enhanced security.
The UQ Digital Asset Manager (UQ DAM) is here and houses all brand-compliant digital assets including images, video, audio, brand templates, UQ logos, guidelines, illustrations and stock photos. If you haven’t had a look, or are unsure about the download process, view the training videos.
Following a comprehensive review, Finance has created a simplified framework of policies and procedures, to help UQ conduct sound financial management and meet its statutory obligations. Find out what guides us to support the University’s mission!
UQ Images has been replaced with the UQ Digital Asset Manager (UQ DAM). The UQ DAM will help staff and suppliers work more efficiently and collaboratively. It houses all brand-compliant digital assets including images, video, audio, brand templates, UQ logos, guidelines, illustrations and stock photos.
The Enterprise Data Governance Program has released a Data Handling Procedure which outlines data handling requirements for data, information and records in digital/electronic format at UQ. This procedure enables clear direction and a more effective approach to securing and safeguarding valuable University digital information assets.
You can now easily and securely recover your UQ password online if you forget it. To enable the online password recovery feature, you will need to provide some personal contact details and answers to security questions in the my.UQ dashboard under ‘My profile’.
To operate and deliver services to the community, UQ collects and manages information. Although our IT systems help to protect this information, the UQ community plays a key role in ensuring sensitive information is kept safe. Learn what your responsibilities are in terms of data privacy and ethics.
FBS is pleased to advise a simplified guide outlining what’s required when planning and procuring consulting or professional services has been added to the Procurement procedures and forms webpage. Go to Engaging contractors for consulting and professional services guide for further information.
Additional simplified documents will be added as they become available.
A strong password or passphrase is still one of the best ways to secure your UQ and personal accounts. This is vital during the pandemic due to the high volume of scams and malicious activities targeting individuals and organisations. Ensure sources are genuine before clicking links, downloading or providing information.
More UQ websites and services are using UQ Authenticate for staff to log in, providing a seamless log-in experience and enhancing security by protecting your information with multi-factor authentication (MFA).
The UQ community plays an essential part in protecting the integrity of Zoom meetings. All staff are reminded that while you can share the links in Blackboard for teaching purposes, you must not share Zoom meeting links in public forums, such as social media.
Have you noticed something suspicious? Think you may have fallen victim to a cyber scam? To appropriately manage and reduce the impact of cyber security incidents, it’s important that you report them to IT Support as quickly as possible. Find out what you should report.
Technology is an important enabler for us to continue to support the University whilst working remotely. Here are some tips to improve your Zoom and VPN experience while ensuring that these services remain stable for all staff and students to use.
Cyber security researchers around the world have witnessed a surge in COVID-19 themed cybercrime. Take care to ensure that any messages (phone, email or text) regarding COVID-19 are genuine before replying, downloading, clicking links or providing information.
Find out how to stay protected.
It’s important you safely and securely manage your files. Based on the type of information you are working with, it’s essential that you select an appropriate storage location that meets your needs, as well as UQ’s and regulatory compliance requirements. Find out where you should be storing your files.
UQ has recently moved from a preferred supplier panel to an approved supplier list. We now have more than 20 approved photography and videography suppliers, giving staff a range of options, both in style and price point. All suppliers must be set up in UniFi for payment, and non-approved suppliers will be blocked. Send requests to add new supplier to brand@uq.edu.au.
Business email compromise occurs when an employee receives an email from a senior staff member requesting important documents or payment. Find out how to spot a fraudulent business email, and protect yourself from a potential attack.