Staff updates

News, events and updates from and for UQ staff. Submit your news item.
The recently endorsed Cyber Security Strategy (2021–2023) is now available. Visit the Cyber Security Strategy website to read the strategy, which outlines UQ’s approach to managing cyber security in a constantly evolving technology landscape. For enquiries contact IT Governance.
In preparation for the release of Workday in 2021 the deadline for the receipt of fully approved forms and HR/Payroll documentation, scholarships, deductions, overtime claims, and kilometre claims will now be the Friday of pay week each fortnight at 5pm.
Get $100 off your UQ Sport 12 Month Gold Membership this month! Gold includes access to Gym, unlimited fitness classes, pool access, tennis court hire, track access, right here at St Lucia campus. Sale ends Sunday 28 February.
Hear game-changing ideas and connect with leading researchers, artists, entrepreneurs, and public figures from the UQ community. Tickets for staff and students can be purchased at a special rate. For more information and enquiries, email


Explore more news, events, calls for volunteers, staff deals, and other updates from around UQ...

UQ researchers Ray Maher and Dr Jennifer Yarnold delivered a successful pilot of the Circular Economy 4 Business program – helping local businesses reduce their environmental impact, save money, and discover new sources of untapped value.
Check out What's on UQ Wellness newsletter for health and wellbeing activities available in March, including the 5-day sleep challenge.
Having one of your online accounts compromised by cyber criminals can lead to your personal information being stolen, or breaches of UQ data. Follow these three simple steps to help protect yourself and your online accounts.
This webinar provides insights into future trends, perceived threats and emerging technologies that will impact the cyber security landscape in the next 10 years. This seminar will be held on Tuesday 2 March.
In order to take advantage of the latest PeopleSoft technology, UniFi will be undergoing an upgrade which will go live on Monday 8 March. The upgrade will ensure we are working with a robust, up to date system as delivered by the software provider. To provide an overview of the changes, a UniFi Upgrade lunchbox session will be held on Thursday 4 March via Zoom.
UQ is expanding its programs in the online space! Study Bubbles is a brand new program that connects online and offshore students into study groups based on their location. The program will give them the opportunity to meet, support each other and study together in a virtual environment.
After a review of the Furniture category at UQ throughout 2020, The Property and Facilities Division, in conjunction with Enterprise Procurement, is pleased to announce our new UQ-preferred suppliers for furniture.
UniSuper is hosting a webcast series with SuperFriend, the mental health partner for the superannuation industry. These one-hour sessions will cover various topics; Preparing for the New Normal, Work life transition tactics, Five Ways to Wellbeing. If you have questions about your super, make an appointment with UniSuper.
UQ’s new navigation app UQ Maps is now available to download from the App store or Google Play. With outdoor and indoor maps and navigation across St Lucia, Gatton and Herston, as well as live campus insights, UQ Maps can help students and staff get to where they need to go.
Co-hosted by UQ and the Indonesia Council, ICOC 2021 will be held from Wednesday 14 – Friday 16 July. Entitled ‘Sustaining Bilateral Research Partnerships’, abstracts are encouraged to be submitted for presentations, posters or panel discussions. Abstract submissions have been extended to midnight, Sunday 7 March.
UQ and the University of Exeter are entering their fifth year of working together in the QUEX Institute, and the 2021 call for PhD project proposals is now open across three key themes. Successful projects will be advertised and PhD candidates will commence in 2022. Submit by Monday 8 March.
UQ’s Anthropology Museum’s exhibition, Queensland Aboriginal Creations: Agency and Legacy presents over 150 works from a fascinating point in the State’s history. Chronicling the production of Aboriginal and Torres Strait Islander art and craft, celebrating key works by artists from the Torres Strait Islands, Kowanyama, Pormpuraaw, Mornington Island, Hope Vale, Cairns, Yarrabah, Cherbourg and Brisbane.
UQ Pressbooks is an open textbook creation platform. Find, create, adopt and adapt open textbooks for your courses. Work with students to co-create learning resources.
Want to satisfy your curiosity about other languages, travel in the future or communicate with your family and friends from around the world? This March, IML are offering interactive online language classes that will help you reach your 2021 goals.
Kick-start your 2021 career goals with UQ Business School professional development short courses. New course available now and more released during 2021. Register now to move ahead.
To improve safety and security at St Lucia campus, P&F is upgrading road, bike, pedestrian and car park line markings. Due to safety concerns with a short stretch of the dedicated bike lane on Sir Fred Schonnel Drive, new line markings will redirect cyclists towards Macquarie Street.
The Digital Practices Lab is a joint initiative between the Library and ITaLI. The concept of the lab is to create a collaborative environment for UQ staff and students to share digital teaching practices and experiences and receive support to develop digital resources and skills.
OCCURRENT AFFAIR is a major exhibition at UQ Art Museum guest curated by Blaklash Creative, featuring new and recent works by Brisbane-based Aboriginal artist collective proppaNOW. proppaNOW is one of Australia’s leading cultural collectives, exploring the politics of Aboriginal art and culture, and provoking, subverting and re-thinking what it means to be a ‘contemporary Aboriginal artist’.
Your feedback will enable UQ Ideals to gauge the visibility of UQ's inclusion initiatives in this area of diversity and inclusion, and will also enable UQ to understand the views of those who do not identity as LGBTQ, as well as the experiences of those who are of diverse sexuality and/or gender. For enquiries, contact UQ Ideals.
UQ SafeZone allows you to make an emergency call to Security and instantly give them your location. You can also make first-aid calls for medical attention and calls for general help, such as finding the location of buildings if you are lost or have been locked out of your room.
Make 2021 the year you achieve your goals, and join the UQ Fitness Passport program! Fitness Passport has over 300 gyms and pools available under one membership. For enquiries, contact
View or subscribe to the HSW quarterly newsletter to find out health safety and wellness news, events and training available for UQ staff.
Criminals are adept at exploiting people via the Internet, so it’s important to know what to look out for. Safer Internet Day is on Tuesday 9 February. ITS have compiled some tips to help with Internet safety for you and your family.
TEDxUQ's highly anticipated event will be taking place on Saturday 13 March. Attendees will have the opportunity to hear about game-changing ideas, witness some of Brisbane's best performing talent, and interact with local organisations at our innovation booths.
New equipment and software have been installed in central teaching spaces to support parallel teaching. There are some important, but minor changes to the way you must set up your equipment in the teaching session to ensure high-quality audio experiences for students on and off campus.
The Library works with you to provide your students with access to their learning resources and reading lists. Submit your learning resources for the coming semester or update your lists anytime. Enhance your students' learning by applying best practice in selecting resources and updating your lists.
What's on at UQ Wellness
To find out about health and wellness opportunities available for staff for the month of February see the What's on UQ Wellness monthly newsletter.
ITS is undertaking research, planning and design for new digital capabilities to enhance the online experience of the UQ community. ITS invite staff to provide feedback about how you currently use UQ's online platforms, such as faculty intranets and my.UQ, and how your experience can be improved in future.
The Responsible Research Management Framework Policy was published in December 2020. The policy places all research-related policies/procedures within a single framework and intends to orientate researchers to the UQ research landscape and support implementation of the Responsible Conduct of Research. The Framework published in December applies to all staff conducting UQ research.
UQ’s Gender Steering Committee has published a guide to pay negotiation at UQ, which provides tangible opportunities for staff to negotiate positive career progression and remuneration, and action items for managers to foster an environment that puts the focus on employee growth and performance.
Academic promotion recognises our staff's significant contribution to their discipline, our students, the University and the broader community. UQ offers its congratulations to the academics who have been promoted from 2021.
The 2011 floods had a significant impact UQ's St Lucia and Gatton campuses, staff and students. UQ’s alumni magazine Contact has headed to the photo archives to share some of the most remarkable images. Warning: this article contains images and stories that may trigger traumatic memories for some people. View the photos and share your memories.
UQ’s Gender Steering Committee has published a guide to pay equity at UQ, which has resources for staff and managers about the gender pay gap, its causes and the benefits we will receive if we work towards achieving gender pay equity in our work areas, and academia as a whole.
UQ Print is UQ’s new, dedicated supplier of all print, merchandise and apparel delivering to all campuses and sites. Throughout early 2021, UQ Print looks forward to visiting each department to understand your unique requirements. You will also meet a dedicated client services person. For enquiries, contact Tiffany Johnson.
CSL’s 2021 Research Acceleration Initiative is now open for UQ researchers to submit pre-proposals for funding of up to $250k p.a. for up to 2 years. Visit for detailed information on therapeutic and focus areas and online information sessions. Submission deadline - 5 March 2021.
Data ethics help us navigate the shades of grey between what can be done with data, and what should be done. Complete a short survey to let us know what data ethics means to you for a chance to win a $50 Coles Myer gift card.
The beginning of the year can be a time to reflect and improve. These five simple yet significant resolutions will help protect you, your family and UQ. We encourage you to pick one (or a few) to do this year.
UQ Finance is pleased to announce a new simple and more efficient way to approve the payment of invoices associated with UniFi Amount Only Requisitions.
The Human Capital Management Solution (HCMS) Program is a new HR system for UQ, giving staff a better, more streamlined HR experience. Yes, there will be changes! So, if you missed the recent awareness sessions, you can view the recorded session on the revamped HCMS Program page.
The recently endorsed Enterprise IT Strategy (2021-2023) is now available. Visit the Enterprise IT Strategy website to read the strategy and access several supporting papers on topics such as automation, digital enablement, data and integration and application rationalisation.
Mum, PhD is an online community to connect and support women combining academia and motherhood (now or in the future). It is a safe space to share experiences, give and receive support, exchange knowledge, debate, vent and find solutions. You can register online or follow @mumphd1 on Twitter.
Brisbane City Council will be upgrading the Sir Fred Schonell Drive and Coldridge Street intersection at St Lucia from Monday 23 November 2020 until early 2021. The intersection upgrade will improve safety for all road users by upgrading the existing right turn from Sir Fred Schonell Drive into Coldridge Street. For enquiries, contact
UQ is publicly launching the Merle Pledge – an initiative to improve women’s representation in public and professional forums. The pledge is named after legendary activist Adjunct Associate Professor Merle Thornton AM, who was awarded an Honorary Doctorate of Letters from UQ on Saturday. Read about Merle’s remarkable life, her famous protest at the Regatta Hotel in 1965, and take the Merle Pledge today to request gender equity as a condition of participation or attendance at a conference, panel or event.
Jac provides an integrated digital tool set enabling staff to collaborate in the creation, management and evolution of a comprehensive curriculum. The new system is designed to reduce manual steps and duplication of content, leaving more time for staff to focus on delivering world-class learning experiences for students.
Smartphones and mobile devices play an increasingly essential and varied role in our personal and professional lives. How can we protect our devices and data from unauthorised access?
The UQ Contacts page has been updated to adopt UQ branding and provide a more usable interface for visitors. Staff are encouraged to visit the new UQ Contacts page to review their details. You can suggest edits to your details via an online form which is available on the page.
Modern scams can be highly sophisticated, making it difficult to know what is real and what is fake. Take a moment to think before clicking or responding to unexpected requests and ask yourself: Is this legitimate?
UQ’s virtual private network (VPN) service has been upgraded to use UQ Authenticate and MFA for enhanced security.
The UQ Digital Asset Manager (UQ DAM) is here and houses all brand-compliant digital assets including images, video, audio, brand templates, UQ logos, guidelines, illustrations and stock photos. If you haven’t had a look, or are unsure about the download process, view the training videos.
Following a comprehensive review, Finance has created a simplified framework of policies and procedures, to help UQ conduct sound financial management and meet its statutory obligations. Find out what guides us to support the University’s mission!
UQ Images has been replaced with the UQ Digital Asset Manager (UQ DAM). The UQ DAM will help staff and suppliers work more efficiently and collaboratively. It houses all brand-compliant digital assets including images, video, audio, brand templates, UQ logos, guidelines, illustrations and stock photos.
UQ community members are able to access free Telehealth counselling via UQ With You, providing confidential, high quality counselling services free of charge. UQ With You is here for you, whether you need a one-off chat or longer-term support.
The Enterprise Data Governance Program has released a Data Handling Procedure which outlines data handling requirements for data, information and records in digital/electronic format at UQ. This procedure enables clear direction and a more effective approach to securing and safeguarding valuable University digital information assets.
Did you know that there are different types of data roles defined at UQ? All staff have a part to play in UQ’s data landscape. Learn about the different data roles within UQ, your responsibilities, and how you contribute to ensuring we all work with high quality data.
You can now easily and securely recover your UQ password online if you forget it. To enable the online password recovery feature, you will need to provide some personal contact details and answers to security questions in the my.UQ dashboard under ‘My profile’.
To operate and deliver services to the community, UQ collects and manages information. Although our IT systems help to protect this information, the UQ community plays a key role in ensuring sensitive information is kept safe. Learn what your responsibilities are in terms of data privacy and ethics.
FBS is pleased to advise a simplified guide outlining what’s required when planning and procuring consulting or professional services has been added to the Procurement procedures and forms webpage. Go to Engaging contractors for consulting and professional services guide for further information.
Additional simplified documents will be added as they become available.
A strong password or passphrase is still one of the best ways to secure your UQ and personal accounts. This is vital during the pandemic due to the high volume of scams and malicious activities targeting individuals and organisations. Ensure sources are genuine before clicking links, downloading or providing information.
More UQ websites and services are using UQ Authenticate for staff to log in, providing a seamless log-in experience and enhancing security by protecting your information with multi-factor authentication (MFA).
The UQ community plays an essential part in protecting the integrity of Zoom meetings. All staff are reminded that while you can share the links in Blackboard for teaching purposes, you must not share Zoom meeting links in public forums, such as social media.
Have you noticed something suspicious? Think you may have fallen victim to a cyber scam? To appropriately manage and reduce the impact of cyber security incidents, it’s important that you report them to IT Support as quickly as possible. Find out what you should report.
Technology is an important enabler for us to continue to support the University whilst working remotely. Here are some tips to improve your Zoom and VPN experience while ensuring that these services remain stable for all staff and students to use.
Cyber security researchers around the world have witnessed a surge in COVID-19 themed cybercrime. Take care to ensure that any messages (phone, email or text) regarding COVID-19 are genuine before replying, downloading, clicking links or providing information.
Find out how to stay protected.
It’s important you safely and securely manage your files. Based on the type of information you are working with, it’s essential that you select an appropriate storage location that meets your needs, as well as UQ’s and regulatory compliance requirements. Find out where you should be storing your files.
While the Internet provides convenience and connectivity, it’s important that we understand the security risks and take steps to protect ourselves and those around us. Read our Internet safety tips.
This year, Information Technology Services (ITS) is asking you to think about the safety of your personal and professional information. There are simple steps we can all take to protect ourselves and those around us – find out how to keep your personal and professional details secure.
After a comprehensive review, Information Technology Services (ITS) has created new policies and procedures to help you understand your roles and responsibilities in relation to UQ’s ICT resources. Find out more about the changes and register for the upcoming information seminar.
Credential phishing is an email scam that targets your login details. Learn how to spot a credential phishing scam and protect your sensitive information in this month’s cyber awareness update.
UQ has recently moved from a preferred supplier panel to an approved supplier list. We now have more than 20 approved photography and videography suppliers, giving staff a range of options, both in style and price point. All suppliers must be set up in UniFi for payment, and non-approved suppliers will be blocked. Send requests to add new supplier to
Mobile phones (including accessories) and commonly purchased software are now available on UQeMarket. This makes ordering easier and faster – for full details and information on how to order, read more.
Business email compromise occurs when an employee receives an email from a senior staff member requesting important documents or payment. Find out how to spot a fraudulent business email, and protect yourself from a potential attack.