Staff updates

News, events and updates from and for UQ staff. Submit your news item.
Do you know someone in the UQ community who is contributing to a better Australia? All it takes is one nomination to recognise the significant achievements and contributions of extraordinary Australians who are making a positive difference. Nominations can be made across four categories.
Staff can still engage in the discussion about UQ’s future via the Strategy Jam website – or you can watch Vice-Chancellor Professor Deborah Terry’s summary of the major points raised by UQ staff.
The P&F Transport Systems and Sustainability teams will be enabling new modes of travel with micro-mobility devices with associated safety initiatives UQ. Starting this week, micro-mobility devices such as e-scooters and e-bikes will be popping up on St Lucia campus, with numerous initiatives that support a safe riding environment for all staff, students and visitors.
Congratulations to UQ Red Lions taking out the Queensland AFL Women's premiership. The side earned UQAFC's first senior premiership win since 1984 and the first-ever women's premiership in the club's history.

 

Explore more news, events, calls for volunteers, staff deals, and other updates from around UQ...

A Mobility as a Service (MaaS) scheme will be launched at UQ in mid-2021. This UQ scheme will provide users with access to a range of unlimited or discounted transport options for a fixed monthly fee, using a smartphone application.
Global Engagement and Entrepreneurship is reviewing its priority country strategies. Please complete the short online survey to help us gather information around UQ’s achievements, identify gaps and consider opportunities for further engagement.
UQ Finance is pleased to announce the launch of the Billing Improvement Program. This initiative will deliver a standardised billing process integrating satellite billing systems with UniFi which will improve accuracy, transparency and visibility whilst also reducing manual processing and duplication.
HSW Q3 newsletter
The Health, Safety and Wellness quarterly newsletter is now available to view online. The newsletter contains updates on relevant health and safety issues across UQ and provides information on wellness opportunities for staff. For more information, email hsw@uq.edu.au.
Promote your events in UQ Alumni EDM
The UQ Alumni team send out a 'call for submissions' each month to feature events on the Alumni website and email newsletter. If you would like to be part of this list and have your events included on the Alumni website and possibly featured in the EDM, email Hayley Lees.
What's on UQ Wellness July
Find health and wellbeing events, information and resources available for staff in the UQ Wellness monthly newsletter.
UQ is nearing the final stages for implementation of Workday which forms part of UQ’s new Human Capital Management Solution (HCMS Program). This implementation represents UQ’s biggest HR System capability uplift in 20 years. Workday (HCMS) will be available from 4 October 2021 to all staff.
From 9 July, Queensland universities are required to use the Queensland Government Check In QLD process. Check In QLD posters will be located at entrances and access points to all buildings across UQ campuses and sites. Everyone entering a building must register their presence using the Check In QLD app, when they enter the building.
Expressions of interest are now open to present on the theme of Inclusion at Teaching and Learning (T&L) Week. This is an opportunity for the UQ community to share inclusive teaching and learning practices and facilitate a sense of belonging at UQ.
UQ has released our first Statement on Modern Slavery, which provides an overview of the University and its controlled entities’ operations and supply chains; actions to assess and address identified risks; and how to measure their effectiveness under the Modern Slavery Act 2018 (Cth). An action plan will be rolled out throughout 2021 and beyond. To read the statement and a range of supporting resources, visit UQ’s Initiatives page.
Have you got questions about vaccine safety, side effects and the roll-out? Hear the latest research from UQ’s leading virologist Dr Kirsty Short, and share this video with your loved ones to help keep our community safe.
Program Planner V2 Beta has arrived and allows students to plan courses for their program, ensuring they meet the program’s completion rules. Program Planner supports the evolution and delivery of curriculum and will continue to mature as the team investigate future capabilities. For more information, visit the CEEP Engagement Hub
Find out how the Enterprise Data Ethics Framework (EDEF) will help you navigate the complex data landscape with confidence.
UQ travellers and travel arrangers can now easily and instantly book UQ approved travel (Australia and New Zealand only) via FCM’s online booking platform, Savi. For more information, see UQ Travel including COVID-19 travel approval requirements and how to update your travel profile.

Check out Workday in action by visiting the HCMS Program page (under the ‘Workday Demo - Getting Started with Workday’ heading). And if you have one or more staff that report to you, be sure to view the recordings of the Targeted Manager Sessions.
UQ’s Institute for Social Sciences Research has released the final stage of its flagship research project, Learning through COVID-19. The project, funded by the Paul Ramsay Foundation, has explored the impact of the national lockdown on educational disadvantage.
Applications for the 2021 Teaching Innovation Grants (TIG) and Early Career Educational Research (ECER) Grants are open until Monday 2 August 2021. Staff are encouraged to submit applications focussed on digital learning initiatives that seek to innovate in teaching and learning.
Do you know any students interested in sustainability work and volunteering? They may like to apply for the new UQ Sustainability Award. This is a program that will allow students to complete volunteering hours and supplementary activities, both on and off campus, while learning and gaining new experiences. Find out how it works.
A 90+ seated restaurant and events space for staff, students, alumni and the wider community will be located at the Alumni Court, St Lucia campus. Work on the restaurant will commence in the coming weeks.
A delay in securing scaffolding has prevented our contractors from safely accessing the upper and ceiling areas to complete the work and prepare final reports. A decision on the reopening of the theatre will not be made before 23 July. Until this time the Schonell Theatre and Geoffrey Rush Drama Studio will remain temporarily closed.
The PETS for Life adoption program has a couple of animals available for adoption. Greyhound Bowen, and cats Airlie, Roma and Mrs Claws (pictured) are waiting for a new home. If you're interested in adopting, contact the UQ Vets Clinical Studies Centre at Gatton campus on 5460 1868 and leave a message.
M&C and DVCRI have recently launched a News page on the Research website, updated daily with the latest features, news stories, videos, podcasts and media coverage of UQ research and researchers. Subscribe to the e-newsletter to get updates delivered directly to your inbox, and pass it along to friends, students and colleagues who might be interested.
The 2022 Westpac Future Leaders Scholarship provides postgrad students with the support and networks they need to pursue their goals and make a difference in Australia. Applications open 17 June.
UQSafe has moved to a new online address. UQ websites have been updated with the new URL, and redirects put in place. Please update bookmarks and local written materials. Questions? Contact Health, Safety and Wellness at hsw@uq.edu.au.
Submissions are invited to the review of the School of Chemistry and Molecular Biosciences, which will be conducted by the Academic Board during 6–9 September. The terms of reference for the review are available via the Academic Board website. Submissions should be sent to the Review Coordinator at academic.board@uq.edu.au by Monday 2 August.
Pizza Caffe has reopened and is trading as normal. Order in-store or online via pizzacaffe.com.au. For table reservations, please call 3377 2239 or book online.
In this episode of the Women Finding Success podcast, join 2020 UQ Ally Award winner Dr Rebecca Olive from the School of Human Movement and Nutrition Sciences. She discusses her ARC DECRA Fellowship, her work with the UQ Ally Network, and her respect and passion for oceans and blue spaces.
The Research Data Manager (UQRDM) is UQ’s recommended place to store all active research data. Visit the new UQRDM Resource Hub containing a wide variety of supporting materials to learn how to use UQRDM to its fullest or share helpful materials with your collaborators.
UQ's User Interface Design and Development (ADS UI) team in ITS Application Development and Support have launched the 'Design System', an online guide to how user interfaces should look, feel, behave and be coded at UQ. For more information, contact the ITS ADS UI team at webservices@uq.edu.au.
On this week’s episode of the Women Finding Success podcast, Dr Sally Shrapnel discusses how she transitioned from 20 years as a medical practitioner, to the world of academia, quantum physics and machine learning.
Important information when creating UniFi foreign currency orders
Following the recent UniFi upgrade, a back-end system error will occur if a Requisition is created and the Requisition currency doesn't match the Supplier currency. When an order is created with this issue, the entire sourcing process will error for all UQ Requisitions. It's therefore very important the correct currency is selected at the outset and to ensure the Supplier has been set up with the relevant currency.
To improve safety and security at St Lucia campus, P&F is upgrading road, bike, pedestrian and car park line markings. Due to safety concerns with a short stretch of the dedicated bike lane on Sir Fred Schonnel Drive, new line markings will redirect cyclists towards Macquarie Street.
UQ SafeZone allows you to make an emergency call to Security and instantly give them your location. You can also make first-aid calls for medical attention and calls for general help, such as finding the location of buildings if you are lost or have been locked out of your room.
Criminals are adept at exploiting people via the Internet, so it’s important to know what to look out for. ITS have compiled some tips to help with Internet safety for you and your family.
UQ’s Gender Steering Committee has published a guide to pay negotiation at UQ, which provides tangible opportunities for staff to negotiate positive career progression and remuneration, and action items for managers to foster an environment that puts the focus on employee growth and performance.
Academic promotion recognises our staff's significant contribution to their discipline, our students, the University and the broader community. UQ offers its congratulations to the academics who have been promoted from 2021.
UQ’s Gender Steering Committee has published a guide to pay equity at UQ, which has resources for staff and managers about the gender pay gap, its causes and the benefits we will receive if we work towards achieving gender pay equity in our work areas, and academia as a whole.
UQ Print is UQ’s new, dedicated supplier of all print, merchandise and apparel delivering to all campuses and sites. Throughout early 2021, UQ Print looks forward to visiting each department to understand your unique requirements. You will also meet a dedicated client services person. For enquiries, contact Tiffany Johnson.
Data ethics help us navigate the shades of grey between what can be done with data, and what should be done. Complete a short survey to let us know what data ethics means to you for a chance to win a $50 Coles Myer gift card.
UQ Finance is pleased to announce a new simple and more efficient way to approve the payment of invoices associated with UniFi Amount Only Requisitions.
The recently endorsed Enterprise IT Strategy (2021-2023) is now available. Visit the Enterprise IT Strategy website to read the strategy and access several supporting papers on topics such as automation, digital enablement, data and integration and application rationalisation.
Jac provides an integrated digital tool set enabling staff to collaborate in the creation, management and evolution of a comprehensive curriculum. The new system is designed to reduce manual steps and duplication of content, leaving more time for staff to focus on delivering world-class learning experiences for students.
Smartphones and mobile devices play an increasingly essential and varied role in our personal and professional lives. How can we protect our devices and data from unauthorised access?
The UQ Contacts page has been updated to adopt UQ branding and provide a more usable interface for visitors. Staff are encouraged to visit the new UQ Contacts page to review their details. You can suggest edits to your details via an online form which is available on the page.
Modern scams can be highly sophisticated, making it difficult to know what is real and what is fake. Take a moment to think before clicking or responding to unexpected requests and ask yourself: Is this legitimate?
UQ’s virtual private network (VPN) service has been upgraded to use UQ Authenticate and MFA for enhanced security.
The UQ Digital Asset Manager (UQ DAM) is here and houses all brand-compliant digital assets including images, video, audio, brand templates, UQ logos, guidelines, illustrations and stock photos. If you haven’t had a look, or are unsure about the download process, view the training videos.
Following a comprehensive review, Finance has created a simplified framework of policies and procedures, to help UQ conduct sound financial management and meet its statutory obligations. Find out what guides us to support the University’s mission!
UQ Images has been replaced with the UQ Digital Asset Manager (UQ DAM). The UQ DAM will help staff and suppliers work more efficiently and collaboratively. It houses all brand-compliant digital assets including images, video, audio, brand templates, UQ logos, guidelines, illustrations and stock photos.
UQ community members are able to access free Telehealth counselling via UQ With You, providing confidential, high quality counselling services free of charge. UQ With You is here for you, whether you need a one-off chat or longer-term support.
The Enterprise Data Governance Program has released a Data Handling Procedure which outlines data handling requirements for data, information and records in digital/electronic format at UQ. This procedure enables clear direction and a more effective approach to securing and safeguarding valuable University digital information assets.
You can now easily and securely recover your UQ password online if you forget it. To enable the online password recovery feature, you will need to provide some personal contact details and answers to security questions in the my.UQ dashboard under ‘My profile’.
To operate and deliver services to the community, UQ collects and manages information. Although our IT systems help to protect this information, the UQ community plays a key role in ensuring sensitive information is kept safe. Learn what your responsibilities are in terms of data privacy and ethics.
FBS is pleased to advise a simplified guide outlining what’s required when planning and procuring consulting or professional services has been added to the Procurement procedures and forms webpage. Go to Engaging contractors for consulting and professional services guide for further information.
Additional simplified documents will be added as they become available.
A strong password or passphrase is still one of the best ways to secure your UQ and personal accounts. This is vital during the pandemic due to the high volume of scams and malicious activities targeting individuals and organisations. Ensure sources are genuine before clicking links, downloading or providing information.
More UQ websites and services are using UQ Authenticate for staff to log in, providing a seamless log-in experience and enhancing security by protecting your information with multi-factor authentication (MFA).
The UQ community plays an essential part in protecting the integrity of Zoom meetings. All staff are reminded that while you can share the links in Blackboard for teaching purposes, you must not share Zoom meeting links in public forums, such as social media.
Have you noticed something suspicious? Think you may have fallen victim to a cyber scam? To appropriately manage and reduce the impact of cyber security incidents, it’s important that you report them to IT Support as quickly as possible. Find out what you should report.
Technology is an important enabler for us to continue to support the University whilst working remotely. Here are some tips to improve your Zoom and VPN experience while ensuring that these services remain stable for all staff and students to use.
Cyber security researchers around the world have witnessed a surge in COVID-19 themed cybercrime. Take care to ensure that any messages (phone, email or text) regarding COVID-19 are genuine before replying, downloading, clicking links or providing information.
Find out how to stay protected.
It’s important you safely and securely manage your files. Based on the type of information you are working with, it’s essential that you select an appropriate storage location that meets your needs, as well as UQ’s and regulatory compliance requirements. Find out where you should be storing your files.
UQ has recently moved from a preferred supplier panel to an approved supplier list. We now have more than 20 approved photography and videography suppliers, giving staff a range of options, both in style and price point. All suppliers must be set up in UniFi for payment, and non-approved suppliers will be blocked. Send requests to add new supplier to brand@uq.edu.au.
Business email compromise occurs when an employee receives an email from a senior staff member requesting important documents or payment. Find out how to spot a fraudulent business email, and protect yourself from a potential attack.