New staff induction

Welcome to the University of Queensland. If you have any questions about your induction or employment with UQ, please speak with your Manager or reach out to AskHR for further information and support. 

First day

If you are new to UQ or an existing staff member changing roles, Workday has a number of tasks automatically set up and assigned to you to complete. This includes onboarding activities assigned to you prior to your first day, activities that you need to complete on your first day, and activities beyond your first day.   

To view your required tasks, please navigate to your Workday Inbox or the 'My Onboarding' application via the menu.

For reference, the table below displays some of the required onboarding tasks as a new starter to UQ.

 Employee Onboarding TasksExceptions
Pre Day 1Enter Personal Information (Personal Details) 
Enter Contact Information (Address, email, phone) 
Legal Name Change (Title, Name, etc) 
Review Documents (Work/Career Associated) 
Provide Payment Elections (bank details)HDR Scholars, Unpaid Staff/Volunteers
To do: Superannuation (Superannuation Details)HDR Scholars, Unpaid Staff/Volunteers
Day 1To do: Confirmation of Commencement (Confirmation of Employment - Pay impacting)Casual Academics/Professionals, HDR Scholars, Unpaid Staff/Volunteers
To do: Learning (Mandatory training requirements) 
Post Day 1To do: Please update your Tax File information (Tax Details)HDR Scholars, Unpaid Staff/Volunteers
To do: Review and update your information on your Worker Profile (Overview – Education, Contact (Home, work, emergency), Personal (Personal data and diversity information), Pay – Payment Elections and Actions – Personal data)  

First Week

During your first week you should:

Orientation events

Welcome Events 

New staff will be invited to a ‘Welcome to UQ’ event within a couple of months of starting at UQ: 

  • learn about UQ's community, facilities and resources 
  • be welcomed by the Vice-Chancellor and other members of our Executive. 

'Welcome to UQ' events will be held regularly throughout the year at our St Lucia, Gatton and Herston campuses. New starters will receive an invitation via their UQ staff email to register to attend the next available event at their location following their commencement date. 

Welcome to UQ Events 2024

A summary of the UQ Welcome Events scheduled for 2024 can be found below. 

Please note that if you have commenced recently and not yet received an invitation, it is likely that you are on the invitation list for the next event. Registrations confirming attendance close two weeks prior to the event date to enable sufficient time to confirm event logistics.  

Event NameDate
St Lucia

UQ Welcome Event – St Lucia  

Thursday 14 March 2024

UQ Welcome Event – St. Lucia   

Tuesday 27 August 2024

UQ Welcome Event – St. Lucia   

Wednesday 30 October 2024

Herston

UQ Welcome Event – Herston  

Tuesday 26 March 2024

UQ Welcome Event – Herston 

Thursday 12 September 2024

Gatton

UQ Welcome Event -Gatton 

Thursday 23 May 2024

UQ Welcome Event -Gatton 

Thursday 28 November 2024

Dutton Park
UQ Welcome Event - Dutton ParkTuesday 18 June 2024

In the meantime, UQ publishes a weekly staff email newsletter, UQ Update, and the VC’s Messages to Staff are sent regularly. These are great sources of event and project information, UQ’s strategic priorities, and news about staff achievements.

If you have any questions please contact AskHR on (07) 3365 2623, at askhr@uq.edu.au, or log an AskHR support request.

All Staff Expo 

UQ hosts an annual All Staff Expo showcasing the benefits and opportunities available to UQ staff. Details of this event will be announced via UQ Update, the weekly staff newsletter.  

Orientation for Academics 

If you are an academic staff member, you can also sign up for the next Orientation for Academics new to UQ to: 

  • understand your role as an academic at UQ 
  • learn about teaching and learning resources, and development opportunities. 

Orientation for Academics is run twice a year, at the beginning of each semester. Dates are scheduled at the start of each year. 

Settling in

To help you with your employment at UQ, you may want to understand more about:

We also encourage you to explore life at UQ and staff benefits, including:

Please visit the 'My Benefits' application in Workday via the menu option to discover more benefits about working at UQ. 

Managers and induction officers

The onboarding process is an employee's first impression of the University and how we operate. As a manager, you play an an important role in ensuring a positive onboarding or cross borarding experience for your new team member. Workday enables Managers (and Induction Officers) to effectively carry out the onboarding process for new starters ensuring that all induction tasks are completed in a timely manner and mandatory compliance training  is actioned by new employees.

Each Faculty/Area have a tailored Onboarding Checklist as part of the Manager/Induction Officer tasks in Workday. Please ensure you follow and action all the items of this checklist. 

For further information and resources regarding the role and responsibilites of managers and inductions officers please visit the  Systems Training Hub. 

The UQ Leadership Framework

The UQ Leadership Framework provides a common model and language around the capabilities, behaviours, and skills expected of leaders at all levels at UQ.

UQ Manager's Toolkit

The UQ Manager's Toolkit provides an optional, ‘just-in-time’ offering which provides new managers at UQ with a single point for learning regarding the most common operational requirements at UQ, including:

  • UQ's history and core business
  • Line manager responsibilities
  • Inclusive management practices
  • Managing complaints and workplace issues
  • Annual performance and development (APD)
  • Finance, budgeting and delegation
  • Health and safety responsibilities and due diligence obligations
  • Infrastructure, facilities maintenance and capital planning

 

Can't find the answer?

AskHR

Phone: (07) 3365 2623

Check the status of your requests and enquiries in my.UQ dashboard.

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