Welcome to the University of Queensland. If you have any questions about your induction or employment with UQ, please speak with your Manager or reach out to AskHR for further information and support.
First day
If you are new to UQ or an existing staff member changing roles, Workday has a number of tasks automatically set up and assigned to you to complete. This includes onboarding activities assigned to you prior to your first day, activities that you need to complete on your first day, and activities beyond your first day.
To view your required tasks, please navigate to your Workday Inbox or the 'My Onboarding' application via the menu.
For reference, the table below displays some of the required onboarding tasks as a new starter to UQ.
| Employee Onboarding Tasks | Exceptions | |
|---|---|---|
| Pre Day 1 | Enter Personal Information (Personal Details) | |
| Enter Contact Information (Address, email, phone) | ||
| Legal Name Change (Title, Name, etc) | ||
| Review Documents (Work/Career Associated) | ||
| Provide Payment Elections (bank details) | HDR Scholars, Unpaid Staff/Volunteers | |
| To do: Superannuation (Superannuation Details) | HDR Scholars, Unpaid Staff/Volunteers | |
| Day 1 | To do: Confirmation of Commencement (Confirmation of Employment - Pay impacting) | Casual Academics/Professionals, HDR Scholars, Unpaid Staff/Volunteers |
| To do: Learning (Mandatory training requirements) | ||
| Post Day 1 | To do: Please update your Tax File information (Tax Details) | HDR Scholars, Unpaid Staff/Volunteers |
| To do: Review and update your information on your Worker Profile (Overview – Education, Contact (Home, work, emergency), Personal (Personal data and diversity information), Pay – Payment Elections and Actions – Personal data) |
First Week
During your first week you should:
- get your staff ID card
- log in to Workday and learn how to update your personal details, view your payslips, manage payroll deductions, and apply for leave
- find out about transport and getting to your campus
- apply for a parking permit, if you need one
- complete the mandatory and required training for your role
- complete your health and safety induction
- familiarise yourself with our Attendance, Hours of Work and Overtime (Professional Staff) Procedures
Orientation events
Welcome Events
New staff will be invited to a ‘Welcome to UQ’ event within a couple of months of starting at UQ:
- learn about UQ's community, facilities and resources
- be welcomed by the Vice-Chancellor and other members of our Executive.
'Welcome to UQ' events will be held regularly throughout the year at our St Lucia, Gatton and Herston campuses. New starters will receive an invitation via their UQ staff email to register to attend the next available event at their location following their commencement date.
Welcome to UQ Events
Dates to come for 2025 Welcome to UQ Events.
The Welcome to UQ event will be hosted at St. Lucia on:
- Tuesday 22 April 2025 - 1pm - 3pm, Auditorium QBI
- Monday 16 June 2025 - 1pm - 3pm, Auditorium, QBI
- Monday 17 November 2025 - 10am - 12pm, Auditorium, QBI
Please note that if you have commenced recently and not yet received an invitation, it is likely that you are on the invitation list for the next event. Registrations confirming attendance close two weeks prior to the event date to enable sufficient time to confirm event logistics.
In the meantime, UQ publishes a weekly staff email newsletter, UQ Update, and the VC’s Messages to Staff are sent regularly. These are great sources of event and project information, UQ’s strategic priorities, and news about staff achievements.
If you have any questions please contact AskHR on (07) 3365 2623, at askhr@uq.edu.au, or log an AskHR support request.
All Staff Expo
UQ hosts an annual All Staff Expo showcasing the benefits and opportunities available to UQ staff. Details of this event will be announced via UQ Update, the weekly staff newsletter.
Orientation for Academics
If you are an academic staff member, you can also sign up for the next Orientation for Academics new to UQ to:
- understand your role as an academic at UQ
- learn about teaching and learning resources, and development opportunities.
Orientation for Academics is run twice a year, at the beginning of each semester. Dates are scheduled at the start of each year.
Settling in
To help you with your employment at UQ, you may want to understand more about:
- UQ’s profile, structure and strategic direction
- policies and procedures
- employment conditions and pay, leave and entitlements
- career progress and appraisal
- diversity and inclusion in the workplace
- security, access and personal safety
- IT services
- staff giving program.
We also encourage you to explore life at UQ and staff benefits, including:
- salary packaging
- Staff Development program
- flexible work options
- childcare services and other support for balancing work and caring responsibilities
- UQ Wellness program and UQ Sport
- Employee Assistance Programs (EAP) and mental health support
- National Tertiary Education Union
- Together Union
- library collections and museums
- retail stores and food outlets
- chaplaincy service.
Please visit the 'My Benefits' application in Workday via the menu option to discover more benefits about working at UQ.
Managers and induction officers
The onboarding process is an employee's first impression of the University and how we operate. As a manager, you play an an important role in ensuring a positive onboarding or cross borarding experience for your new team member. Workday enables Managers (and Induction Officers) to effectively carry out the onboarding process for new starters ensuring that all induction tasks are completed in a timely manner and mandatory compliance training is actioned by new employees.
Each Faculty/Area have a tailored Onboarding Checklist as part of the Manager/Induction Officer tasks in Workday. Please ensure you follow and action all the items of this checklist.
For further information and resources regarding the role and responsibilites of managers and inductions officers please visit the Systems Training Hub.
The UQ Leadership Framework
The UQ Leadership Framework provides a common model and language around the capabilities, behaviours, and skills expected of leaders at all levels at UQ.
- Read more about the UQ Leadership Framework
UQ Manager's Toolkit
The UQ Manager's Toolkit provides an optional, ‘just-in-time’ offering which provides new managers at UQ with a single point for learning regarding the most common operational requirements at UQ, including:
- UQ's history and core business
- Line manager responsibilities
- Inclusive management practices
- Managing complaints and workplace issues
- Annual performance and development (APD)
- Finance, budgeting and delegation
- Health and safety responsibilities and due diligence obligations
- Infrastructure, facilities maintenance and capital planning
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