1. What is an asset?

Use the 'Asset' content type when the primary action of your page is downloading a document or file, but you also need to include extra contextual information alongside the file.

This contextual information might include how to use the files, when they were last updated, or who maintains them.

See an asset page (staff login required)

Use the asset content type when:

  • you need to display links to multiple files or documents
  • users need to know certain information before downloading or accessing a file
  • you need to display the file owner's name
  • a document is regularly updated, but requires a persistent URL (for example, annual reports or program planners).

An asset shouldn't be used for:

  • documents that don't require any contextual information
  • documents without a specific owner
  • external links that aren't managed by UQ.
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2. How to create an asset

Assets can be created, edited and deleted by:

  • editors
  • site coordinators.

Once you log in to your website:

  1. Hover over the Drupal 'Content' menu, then go to 'Add content' > 'Asset'.
  2. Enter a title and description for the asset.
  3. From the 'Asset type' drop-down menu, select either 'File Asset' or 'Link Asset', then click the 'Add another Asset' button.
  4. For 'File Assets': enter a title under 'Title', then click the 'Browse' button to find the file. For 'Link Assets': enter the title and add URL. Use an absolute path.
  5. From the side menu at the top of the page, select the 'Asset type' (required field).
  6. Add a teaser image, owner and tags (if required).
  7. Click the 'Publish' button to save and publish the asset.
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3. Best practice

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4. Fields

Fill in all required fields and as many optional fields as possible to provide the best user experience.

Field name

Required field?

Notes

Title

Yes

Page title and H1 heading.

Description

Yes

Provides a description of the asset file, who owns it, or information on how to use it.

Assets

Yes

Multiple files can be added to an asset. These can be either a document, link to an external website, or a combination of both.

Asset type: File > Title

Yes

A label for the file link. This appears as the link text on the asset page.

Asset type: File > File

Yes

Document file hosted on the page.

Asset type: Link > Title

Yes

A label for the link. This appears as the link text on the asset page.

Asset type: Link > URL

Yes

Absolute path URL of the link.

Teaser image

No

Image displays in card and teaser views.

Asset type

Yes

Categorisation of the asset page – displays in teasers and on the page.

Owner

No

Assets can be assigned to Teams or a Person (as an owner). The assigned Team or Person will be referenced on the asset page.

Tags

No

Allows the page to be tagged with taxonomy terms.

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