News articles

The UQ News website is currently being developed for New Drupal.

News articles can only be built on the UQ News website. News articles can be federated to other New Drupal websites — so they only need to be published in one place. Federation is not available between the UQ News site and Drupal 7 sites.

Understanding news articles

News articles allow media and the community to read about UQ's research and university activities. Articles published may be media releases, or more detailed feature, opinion or analysis articles.

See News article type classifications to learn what kind of articles can be published.

News article classifications

News articles are created on the News website, which will be available to the Media and Content (UQ News) team, as well as local area teams such as faculties or institute communications teams. The Media and Content team will publish articles that appear on UQ News. Local area articles will be available for local authors to federate to their local area websites.

Central and local authors

Depending on where you will be publishing news articles, some fields may differ depending on whether you are a central author or a local area author. Your editorial group will be dictated by the UQ org you work within (e.g. M&C central editorial group is Central (UQ News)).

If you are a local area author, your news articles will display a local org unit tag above the title of your article. Central (UQ News) articles will not show a tag.

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Creating news articles

News articles are built across 2 tabs:

Edit tab: contains back end tags, editorial information and article summary information
Layout tab: where you will fill in the main body content.

To create a new News article:

Click Content > Add content > News article.
Complete the fields in the Edit screen.
Select a content owner:
1. For central articles, select 'M&C - Media and Content - Senior Manager'
2. For local area articles, select the relevant owner for your area.
Save the page as a draft. This will take you to the Layout screen.

An article's authoring group is frozen once an article is saved for the first time. Once created, you can't change an article between local and central.
For central authors, if you need a local article to appear in a central (UQ News) listing, you’ll need to recreate it as a new article.

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Fields: Edit screen

Title

Field	Completing the field	Limit	Required or optional
Title	Enter your article title	Recommend max 150 characters.	Required

Editorial information

These fields are selected by default.

Field	Completing the field	Required or optional
Editorial group	This field is selected by default and should correspond to your org unit (e.g. UQ News for central (UQ News) authors, or a faculty for a faculty author).	Required
News authoring group	This field is selected by default - check the radio button selected is correct: Central (UQ news) article for central authors and publishers. Local article for all other areas. When local article is selected, the Authoring area will appear.	Required
Authoring area	For local area articles only. Choose the area you’re from in the dropdown menu. You can only select one authoring area. If you need to acknowledge any additional authoring areas, you can do this in the ‘Collaboration and acknowledgements’ section.	Required (for local articles)

Categorisation

Field	Completing the field	Limit	Required or optional
News article type	Select the relevant news article classification for your article (e.g. News, opinion, analysis, video).	1	Required
Topics	Only available for central UQ news articles. Choose the relevant topic/s for your article.	2	Required for central articles
Publish to	Select the sites you would like your articles to federate to/ appear on. To select multiple, hold the ‘control’ key and click the other publish to areas. 'Publish to' gives you an automatic list and the ability to curate articles that display on your local site		Required
Exclude from news listings	Check the box if you don’t want your article to appear in any automatic listings. The article will still be published and accessible to anyone who has the link. You can also choose to add it to a news content block.	-	Optional
Republish article	Only available for central UQ news articles. Check the box to allow other websites to copy and paste the source code for your article and republish it in full on their sites.	-	Optional
Related news	Only available for central UQ news articles. Enter related articles to override the auto-populate.  If nothing is entered in this field, it will auto-populate based on 'topic' and 'publish to' tags. If articles don’t have the same tags, it will display the 2 most recent articles.	Up to 2	Optional

Author and read time

Field	Completing the field	Limit	Required or optional
Author	Add an article author if you want to display their name to readers.   You can also add multiple authors separated by commas If multiple authors included, don’t provide a link in the author link field (it will only go to one place).	-	Optional
Author link	Add a link to your your author’s profile. Link to a UQ Experts profile where available. Must be a full URL (e.g. https://about.uq.edu.au/experts/12345).	1	Optional
Reading time	Enter the number of minutes it will take to read the article.	-	Optional

Images

Field	Completing the field	Required or optional
Hero source	Select an option from the list: Do not display a hero – select if you don’t want a hero banner to display  Display teaser as hero – select if you want your teaser image to also display as the article hero  Display different hero – select if you would like to display a different hero image.  Selecting this will add a Hero image field (below).	Required
Teaser image	Upload a teaser for your article to display on cards and listing pages. Image dimensions 1080x755.	Required
Hero image	If you have selected 'Display different hero', upload your hero image or remote video. Image dimensions 1080x755.	Optional

Field

Completing the field

Required or optional

Hero source

Select an option from the list:

Do not display a hero – select if you don’t want a hero banner to display 
Display teaser as hero – select if you want your teaser image to also display as the article hero 
Display different hero – select if you would like to display a different hero image. 
- Selecting this will add a Hero image field (below).

Required

Teaser image

Upload a teaser for your article to display on cards and listing pages.
Image dimensions 1080x755.

Required

Hero image

If you have selected 'Display different hero', upload your hero image or remote video.
Image dimensions 1080x755.

Optional

Content

Field	Completing the field	Limit	Required or optional
Content warning	Select the relevant content warning from existing micro-content.	1	Optional
Summary	Provide a short summary of your article. This will appear on news listing cards and as the meta description for search results, but will not appear on your news article.	Maximum 160 characters	Required
Intro paragraph	Add a short paragraph. Text entered here will appear above the key points. If you don’t want an introduction before your article’s key points, leave this blank.	1-2 sentences	Optional
Key points	Add one sentence per box to highlight the key takeaways from the article.	Max 3	Optional
Collaboration and acknowledgements	This section will appear at the bottom of the article. Outline any co-authors, thank yous, etc. in a list or short paragraph If you listed multiple article authors and want to link to multiple UQ Experts profiles, do that here.	1-4 sentences or short list	Optional
Media contacts	For central articles, a standard UQ media content will appear. If a different media contact is required, select from the media contact library. Site builders can add new micro-content to the library.	Up to 2	Optional
Download media resources	Add a link to download images, videos or article resources. Link must be a full URL, such as https://about.uq.edu.au/experts/12345	1 link	Optional
News subscribe	For central articles, UQ subscribe form will be selected as default.	1	Optional
CTA callout	CTA call outs appear on the right hand side of the article. Select from the library to highlight topics relevant to your article (e.g. 'Study with us' for an article about our programs). Site builders can add new micro-content to the library.	Up to 2	Optional

Search

Field	Completing the field	Required or optional
Boost words	Enter words that help the article appear higher in search results. Only add words that don't exist in the article title or content (e.g. for an article about immunisation development, add 'vaccine'). Separate words by commas.	Optional
Keywords	Add additional words that don't appear in existing fields but you want to appear in searches for (e.g. for an article titled 'Information Technology research', add 'IT'). Separate words by commas.	Optional

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Fields: Layout screen

The layout screen is where you will add the main body of your content.

Once you've created your back end and summary information in the Edit screen, you can add blocks (or components) to the article.

Available components

Image block

Displays one image across the full width of the article.
Select 'hide caption and credit' if you don't need a caption or credit to display.

Image carousel

The image carousel displays a gallery of images that a user can click through.
Select up to 7 images.
Block will respect the order selected. You can reorder images by dragging and dropping.
Images have a fixed aspect ratio, and will scale dynamically to work within the carousel.
You can add captions and credits – add these in the media item.
You can choose not to display captions by checking the check box on the image carousel component.

Rich text

Use the rich text component to enter and structure your text.
You can use this to add components such as block quotes, callout boxes and social media embedding.
You can also embed images through the rich text field to include in-text images to sit within your paragraphs.

How to add blocks

To add blocks:

Click 'add block' > 'Create content block'
Choose the element you'd like to add to your page.
Populate your block, following the prompts.

Once you've added blocks, you can change the order if needed. Either click and drag components around to change the order, or click the pencil icon in the top-right corner of your block and click 'Move'.

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Editing news articles

Where you edit the article depends on whether you need to change the images, back end or summary information, or the main body text.

Find the article you want to edit by navigating to the Content screen and searching for your article title. Click 'Edit' under 'Operations'.

Edit screen

You can edit your article title, category and other fields on this screen.

Layout screen

Click 'Layout' to edit the main body content.

Edit a block

Select the pencil icon on the top-right corner of your block, then select:

Configure – to update a block's details, like text and images.
Move – to move a block to a different section.
Remove block – to remove the block from your article.

Moderation states

You'll need to save your page in different states depending on what you need to do. You can update the moderation state on the 'Layout' screen or 'Edit' screen.

Choose the appropriate workflow status:

Draft if you're still working on the page and want to save an unpublished version.
Needs review if you want to send the page to another editor for internal review. Enter the email address of anyone you want to notify (select 'Add another item' to add multiple recipients). To provide context, add a brief note to the 'Revision log message' field at the top right of the page.
Ready for publishing (on Study and Scholarships) if you want the page to be reviewed by a publisher and published to live. This should trigger a notification to the site publishers, so they'll know the page is ready for review. To provide context, add a brief note to the 'Revision log message' field at the top right of the page.

Site builders and publishers can save pages as Published or Archived.

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