Event

Enter a sentence to display below the page title, summarising the event's key purpose or selling point.

• If the event is relevant to specific study area/s, select all relevant parent and child study areas.
• If the event is generally relevant to any or all study areas, you don't need to do anything in this field.

Select the audience for this event.

If you're selecting undergraduate, postgraduate or research student audiences, the event must be aimed at prospective students in these categories. E.g. if an event is about a master's degrees, select 'postgraduate students' - not 'undergraduate students' even though some of the target audience may be current undergrad students.

• Select 'Add media', then search for an image. Select the image, then select 'Insert selected'.
• To upload a new image, see how to add hero banners.

• Teaser images appear in event listings around the site so they should be relevant to the event topic or experience.
• Select 'Add media', then search for an image. Select the image, then select 'Insert selected'.
• To upload a new image, see how to add teaser images.

• Enter 1-2 sentences to describe the event. Make sure this doesn't repeat information elsewhere on the page.
• This will appear as an introduction above the event sessions.

• Enter information about the event. Structure your information under relevant headings, such as:
  • What to expect / What you'll learn / What's involved
  • Who should attend
  • Cost
  • Contact

For events that will be held in person, select 'In-person Event Instance' from the dropdown and click ‘Add new event’ session, or ‘edit’ an existing session. See fields to complete for in-person events.

For online events, select 'Online Event Instance' from the dropdown and click 'Add new event session'. See fields to complete for online events.

You can create an event with both in-person and online sessions.

To display event session titles on the event page, tick the 'Display event title' box. Only tick this if there are multiple sessions and titles will help users distinguish between them.

Event sessions > Title

Enter the title of the session.

Max 30-40 characters.

If you're entering multiple sessions, use the title to clearly differentiate between them (e.g. by topic, audience, delivery mode). If you choose to display the title to users, make sure it's concise and meaningful (e.g. 'Biological sciences', 'In-person event'). Don't repeat the event name in the session title.

For on-campus events, leave this field blank.

For events at other locations, enter the name of the room or building the session will be hosted in. Enter details from least specific (e.g. building) to most specific (e.g. room) to reflect how users will find the location e.g. Brisbane Convention and Exhibition Centre, Boulevard Room

Start typing and select the campus or city the event will be hosted in.

If your event is being hosted at UQ's Brisbane CBD location, select 'Brisbane City'.

If it's at an off-campus or non-UQ location in Brisbane, select 'Brisbane' (for example, TSXPO at Brisbane Showgrounds).

For on-campus events, link to the specific building, location or room using UQ Maps if possible.

If a location does not have a UQ Maps link, enter the Google Maps ‘Share’ URL for the address.

Enter the address.

For on-campus events, enter the building name, with room details if relevant. Enter details from least specific (e.g. building) to most specific (e.g. room) to reflect how users will find the location e.g. Parnell building, room 402

Select the correct timezone for the session. You can start typing to search or scroll through the list and select.

By default, 'Brisbane' will be selected. If the session will be held in a different timezone, make sure you change the selection.

The timezone will display on the event page as the GMT value and timezone abbreviation e.g. 'AEST' (where available).

It will also ensure that the calendar invite converts to the correct time for a user when they download it.

Add a subject to display in the calendar event.

If left blank, the session title will be used. Make sure you consider whether this is appropriate and useful for a calendar event.

Add a description to display in the calendar event.

If left blank, the content from the event body will be used, but will appear as plain text only with links and other formatting stripped out.

Add a location to display in the calendar event.

If left blank, the content from the Room/building field will be used. Make sure you consider whether this will provide enough information for event attendees. If the Room/building field is blank, nothing will appear in calendar location.

Start typing to select related events.

If left blank, events will be automatically selected.

Enter the title of the session.

Max 30-40 characters.

If you're entering multiple sessions, use the title to clearly differentiate between them (e.g. by topic, audience, delivery mode). If you choose to display the title to users, make sure its is concise and meaningful (e.g. 'Biological sciences', 'Online event'). Don't repeat the event name in the session title.

If you have a website to link to with more information about the event, add the URL.

Enter the text for your additional info.

For events aimed at audiences in Australia, start typing and select 'Australia'.

If the event is relevant to a specific UQ campus, you can also enter and select the campus name. If you need to enter UQ's Brisbane CBD location, select 'Brisbane City'.

For events aimed at audiences outside Australia, start typing and select the specific markets (countries or cities) that are relevant for the event.

If the event is for a global audience, enter the top 10 markets (click 'Add another item' for each):

• India
• United States
• Indonesia
• China
• Hong Kong
• Canada
• Singapore
• Malaysia
• Vietnam
• United Kingdom

If the event is for both Australian and international audiences, enter a relevant combination of cities, countries and campuses.

Select the correct timezone for the session. You can start typing to search or scroll through the list and select.

By default, 'Brisbane' will be selected. If the session will be held in a different timezone, make sure you change the selection.

The timezone will display on the event page as the GMT value and timezone abbreviation e.g. 'AEST' (where available).

It will also ensure that the calendar invite converts to the correct time for a user when they download it.

Add a subject to display in the calendar event.

If left blank, the session title will be used. Make sure you consider whether this is appropriate and useful for a calendar event.

Add a location to display in the calendar event.

If left blank, nothing will appear.

Add a description to display in the calendar event.

If left blank, the content from the event body will be used, but will appear as plain text only with links and other formatting stripped out.

Start typing to select related events.

If left blank, events will be automatically selected.