Time sheets
Time sheets allow staff to record:
- hours worked
- leave taken
- voluntary banked time or flexitime as applicable.
Refer to the below information on pay dates and deadlines for submitting and approving time sheets, HR forms and payroll claims:
- salary and pay deadlines (staff login required) (PDF, 38KB) (PDF, 290.5 KB)
- salary and pay deadlines for casual academic payments Summer Semester 2019-2020 (staff login required) (PDF, 128KB) (PDF, 127.6 KB)
- salary and pay deadlines for casual academic payments Semester 1, 2020 (staff login required) (PDF, 97KB) (PDF, 98.3 KB)
- casual claims 2020 payment timetable (staff login required) (PDF, 94KB). (PDF, 93.7 KB)
Casual staff
If you are an academic or professional staff member employed on a casual basis at any level, you need to keep a record of your hours worked through MyAurion-TimeKeeper. You can find training material on how to use MyAurion in the Systems Training Hub (UQ login required).
Fixed-term and continuing staff
HEW Level 1 to 7
You must complete a time sheet (XLSX, 385.1 KB)if you are a professional staff member at HEW Level 1 to 7.
When you start your employment with UQ, your supervisor will discuss your hours of work with you.
Under the Hours of Work, Overtime and Staff Attendance (Professional Staff) Policy and Procedures [5.55.05], you can apply to work these flexible working hours:
- 9-day fortnight
- 19-day month
- flexitime
- voluntary banked time.
Find out more about flexible working options. You can download the 2020 time sheet here (XLSX, 385.1 KB).
See section 8.2.3 of the Hours of Work, Overtime and Staff Attendance (Professional Staff) Procedures [5.55.05] for more information about time sheets for standard and flexible work hours.
Academic staff, and HEW Level 8 and above
You do not have to complete a time sheet if you are:
- a professional staff member at HEW levels 8 and above
- an academic staff member.
Overtime
Overtime must be pre-approved by your supervisor before you work the overtime hours.
There are different requirements for overtime for different levels of staff. To find out about the requirements for overtime, see the:
- Hours of Work, Overtime and Staff Attendance (Professional Staff) Policy, Procedures and Forms [5.55.05]
- Enterprise Agreement.
See section 8.2.4 of the Hours of Work, Overtime and Staff Attendance (Professional Staff) Procedures [5.55.05] for more information about submitting an overtime claim once your overtime has been approved and you have completed the hours.
Read the overtime form guide (PDF, 776.1 KB) for the process to submit the overtime claim form (PDF, 1.5MB).