Timesheets

Time sheets allow staff to record:

hours worked
leave taken
voluntary banked time or flexitime as applicable.

For pay dates and deadlines for submitting and approving time sheets, HR forms and payroll claims, see:

Casual staff

If you are an academic or professional staff member employed on a casual basis at any level, you need to keep a record of your hours worked through MyAurion-TimeKeeper. You can find training material on how to use MyAurion in the Systems Training Hub (UQ login required).

If you have been paid incorrectly, whether this is an overpayment or underpayment, staff members and their supervisor will need to complete the Casual Salary Adjustment Form and submit to our Salary and Benefits Team via email payroll@uq.edu.au.

Fixed-term and continuing staff

HEW Level 1 to 7

You must complete a timesheet if you are a professional staff member at HEW Level 1 to 7.

Download the 2022 timesheet (XLSX, 688.9 KB)

When you start your employment with UQ, your supervisor will discuss your hours of work with you.

Under the Attendance, Hours of Work and Overtime (Professional Staff) Procedures [5.55.05], you can apply to work these flexible working hours:

9-day fortnight
19-day month
flexitime
voluntary banked time.

Find out more about flexible working options.

See section 4.1 of the Attendance, Hours of Work and Overtime (Professional Staff) Procedures [5.55.05], for more information about timesheets for standard and flexible work hours.

Academic staff, and HEW Level 8 and above

You do not have to complete a time sheet if you are:

a professional staff member at HEW levels 8 and above
an academic staff member.

Overtime

Overtime must be pre-approved by your supervisor before you work the overtime hours.

There are different requirements for overtime for different levels of staff. To find out about the requirements for overtime, see the:

See section 4.1.3 of the Attendance, Hours of Work and Overtime (Professional Staff) Procedures [5.55.05] for more information about submitting an overtime claim form (PDF, 1.5MB) once your overtime has been approved and you have completed the hours.

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