Fleet vehicles

Infringements

Any vehicle infringement notices are sent to Fleet Services for processing.

For departmental vehicles — infringement notices are forwarded to the vehicle custodian, who should then provide a statutory declaration to Queensland Police.

For pool fleet vehicles — drivers are identified according to the vehicle log hire and will be asked to provide their address and licence details.

Fleet Services will ensure infringement notices are reissued to the correct person.

Parking

UQ fleet vehicles can park in any zone, but must follow any other relevant parking rules. 

Tolls

For pool fleet vehicles — toll tags are fitted in every car. Driving on toll roads is unrestricted.

For departmental vehicles — order a toll tag from Linkt. This is a departmental expense.

Fleet Services orders Ampol and BP fuel cards through Whole-of-Government supply.

Contact Fleet Services to order a fuel card.

Once you have a fuel card, you can fill up at:

• Ampol and BP petrol stations
• Transport Office (8209), Gatton campus

Lost or damaged fuel cards

Contact Fleet Services as soon as possible if your fuel card has been lost, stolen or damaged.

Reporting

When a custodian or driver pays with a fuel card at Caltex or BP petrol stations, they have to input kilometre readings.

Details of fuel usage from these two suppliers are reported monthly to Fleet Services and uploaded to ARCHIBUS.

These charges are then added to vehicle accounts.

Service

All University vehicles are serviced and maintained by Fleet Services, including passenger vehicles, trucks, tractors and plant.

Services are logged in ARCHIBUS and are available to view by eligible users.

Vehicle service information and due dates are also written on windscreen stickers for reference.

Vehicle breakdown

All UQ vehicles are covered nationwide by RACQ Fleet Care. If your car breaks down:

• Phone RACQ — 1800 648 058.
• Provide UQ’s service number — this is on the key tag in the glove box.
• For breakdown safety information — read the PF631 Vehicle Emergency Procedures (PDF, 353.1 KB) in the glovebox.

Vehicle accident

If you have been involved in an accident, here's what you should do:

• Stop and exchange names and addresses with any other driver/party involved.
• Write down the registration number and make of any other vehicles involved.
• Write down the exact location of the accident, time of day and road conditions (e.g. slippery, following heavy rain etc.).
• Write down the names and addresses of any witnesses at the scene of the accident.
• Report the accident to the police if you required to do so.
• Take photos of any damage.
• Keep damaged property and items so they can be inspected and assessed if required.

Make sure you don't admit fault, or discuss issues about the negligence of any driver/party involved in the accident.

For more information, check your glovebox for the PF631 Vehicle Emergency Procedures (PDF, 353.1 KB), or print this document if needed.

Lodging a claim

If you have been involved in an accident that has caused damage to a UQ vehicle, you will have to lodge a claim.

• Insurance Coverage and Management of Claims Procedure

Insurance Services
(07) 3365 3075
insuranceclaims@uq.edu.au

• Phone CGU — 132 480 (24 hours/7 days)
• Quote UQ's policy number — 24F2628625.

An excess of $2000 may apply (excess of $5000 for Tesla hire). If the repair bill is less than this amount, your claim might be cancelled and the invoice paid directly to the repairer.

If you prefer, you can download and print the Motor Vehicle Fleet Claims Procedures (PDF, 92.3 KB).

With approval, UQ staff and students can hire a number of UQ pool vehicles.

You have to be an authorised driver to hire a pool vehicle.

To become an authorised UQ driver:

• complete the PF323 Authority to Operate UQ vehicles form (RTF, 402 KB)
• lodge it with your faculty, school or centre for approval.

If you’re already an authorised UQ driver, complete the PF322 Requisition for Booking a Vehicle form and email it to Fleet Services to make a booking:

• PF322 Requisition for Booking a Vehicle form (PDF, 172.3 KB)
• PF322 Requisition for Booking a Vehicle form (RTF, 407.3 KB).

Booking a Tesla

To book a Tesla Model 3 Electric, you'll need to:

• complete the PF322 Tesla 3 booking form (PDF, 307.1 KB)
• ask your manager to email Fleet Services with ‘Tesla vehicle hire request’ in the subject line
• undertake some training if this is the first time you've booked a Tesla.

Read about other on-campus car hire options

Cost

You have to pay to hire a University pool vehicle. Consult the tables below for information about fees and charges:

St Lucia campus

Gatton campus

About the Tesla Model 3

UQ offers 2 zero-emissions Tesla Model 3 sedans that are powered by UQ’s solar array:

• Standard Range Model 3: one motor, two wheel drive and can travel over 400 kilometres on a full charge.
• Extended Range Model 3: 2 motors, all wheel drive and can travel over 500 kilometres on a full charge.

Tesla training

Because Tesla controls will be unfamiliar to most drivers, you will need to watch our training video before you operate the vehicle for the first time.

Watch the video to see UQ's Dr Jake Whitehead take you through the basic controls of the Tesla:

Fleet Services staff will also provide you with a brief tutorial on how to operate the vehicle when you arrive for your booking. 

You should also familiarise yourself with the basic controls of the Model 3 in the Tesla owners' manual overview. The manual can also be viewed on the main screen in the vehicle.

Charging the Tesla

Electric vehicle charging stations are available at both St Lucia and Gatton campuses. Use the Tesla Destination Charger for the Tesla Model 3.

Learn more about electric vehicle charging stations