Current staff

Conflict of interest

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All staff, including those in casual, honorary and volunteer positions, are required to identify, disclose and manage conflicts of interest.

Continuing and fixed-term staff are also required to complete an online conflict of interest disclosure each year, even if they don’t have any conflicts.

  1. Overview
  2. Identifying conflicts of interest
  1. Disclosing conflicts of interest
  2. Managing conflicts of interest

4. Managing conflicts of interest

Once a conflict of interest is disclosed, staff and their supervisors need to make an appropriate plan to resolve or manage the conflict, in accordance with section 7 of the Conflict of Interest Policy.

Conflict of Interest Management Plan Examples (PDF, 213KB)

Supervisor and manager responsibilities

Supervisors and managers at all levels must make sure that their staff take personal responsibility for complying with UQ’s conflict of interest standards.

You must carefully assess any conflict of interest disclosed to you. You need to:

  • review the disclosure for accuracy and completeness – confirm it accurately reflects the circumstances and potential risks
  • consider the conflict against any risks, and whether or not those risks can be managed (sometimes they can’t).

After reviewing the disclosure, clearly communicate expectations for managing the conflict to the staff member. If the conflict can’t be managed, direct the staff member to remove themselves from the activity or decision.

Need advice?

Conflicts of interest can be complex and hard to recognise. If you’re not sure how to identify, disclose or manage a conflict of interest, you can can talk to:

For general queries regarding the disclosure and management of interests, contact:

           

Disclosure and management of interests - who needs to register?    

UQ has created an integrated framework regarding the disclosure and management of interests, which simplifies and clarifies policies and procedures to ensure ethical and legal compliance.        

All fixed-term and continuing staff members are required to complete the Conflict of Interest Register. Casual, unpaid and honorary staff who have a conflict of interest to declare are required to complete the Conflict of Interest form and submit to your supervisor in your organisational unit. Note that this form is different to the Conflict of Interest Register.

All professional staff (HEW 8 level and above) are required to complete the Secondary Employment Register.

All academic staff (continuing and fixed-term contracts of 12 months or longer; conjoint appointments where UQ is the lead employer) are required to complete the:

These registers must be completed annually, even if there is no item to disclose, and when circumstances change.