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Disclosure and management of interests

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  1. Overview
  2. Who needs to register
  3. Why you need to register
  1. How to register
  2. Resources

1. Overview

UQ has created an integrated framework for the disclosure and management of interests, which simplifies and clarifies policies and procedures to ensure ethical and legal compliance.

There are 4 disclosures (online registers) that are underpinned by policy and procedure requirements and/or legislative obligations:

  • conflict of interest
  • secondary employment
  • sensitive research
  • foreign influence.

These registers must be completed annually and when circumstances change.

In November 2021, the University Foreign Interference Taskforce (UFIT) Guidelines to Counter Foreign Interference in the Australian University Sector were released, placing an obligation on universities to require declaration of interest disclosures from staff who are at risk of foreign interference, including identification of foreign affiliations, relationships and financial interests. As such, enhancements to UQ’s Sensitive Research Register and Foreign Influence and Interference Disclosure tools have been made to collect additional information, specifically related to (see Appendix on p.22 of Guidelines):

  1. receiving financial support from a country other than Australia;
  2. holding a position (paid or unpaid) or honorific titles in any foreign institution; and
  3. maintaining an association or affiliation with a foreign government or foreign military, policing or intelligence organisation.
 

Disclosure and management of interests - who needs to register?

UQ has created an integrated framework regarding the disclosure and management of interests, which simplifies and clarifies policies and procedures to ensure ethical and legal compliance.        

All fixed-term and continuing staff members are required to complete the Conflict of Interest Register. Casual, unpaid and honorary staff who have a conflict of interest to declare are required to complete the Conflict of Interest form and submit to your supervisor in your organisational unit. Note that this form is different to the Conflict of Interest Register.

All professional staff (HEW 8 level and above) are required to complete the Secondary Employment Register.

All academic staff (continuing and fixed-term contracts of 12 months or longer; conjoint appointments where UQ is the lead employer) are required to complete the:

These registers must be completed annually, even if there is no item to disclose, and when circumstances change.