Current staff

Getting access to new Drupal websites

  1. Home
  2. Information and services
  3. Information technology
  4. Web and intranet sites
  5. Updating new Drupal websites

This guide is for sites built in the new version of Drupal (like Study or Scholarships).
If you're working on a Drupal 7 (UQ Standard) site, see getting access on Drupal 7.

UQ’s new Drupal websites are managed by an approved group of authors, publishers and site builders who work together to create and maintain content.

What you can do on the website depends on which Drupal role you’ll perform. Authors, publishers and site builders have different access levels in Drupal.

To get access to Drupal as a UQ staff member, you'll need to:

Identify your Drupal role

The level of access you need may depend on what site you'll be working on. Author is the most common access level, but depending on your work area you may need advanced access to be a publisher or site builder.

The level of access required should be endorsed by your Digital Presence Coordinator (DPC) and approved by the Web team.

Editing access

Author

Authors are responsible for creating and maintaining content. An author can:

  • create and edit content types within your editorial group
  • edit existing content in landing pages
  • save content as 'Draft' or 'Needs review'
  • delete your own drafts (except landing pages).

An author can't publish pages.

Publishing access

Publisher and site builder access are only granted in specific circumstances. Before you complete New Drupal fundamentals training, you’ll need approval by your DPC and the Web team. If your DPC agrees that you'll need publisher or site builder access, ask them to contact the Web team to discuss your requirements.

Publisher

Publishers can make content public if it sits within your editorial group.

A publisher can do everything an author can, plus:

  • create and edit the landing page content type
  • publish content types that have been saved as 'Draft', 'Needs review’ or 'Ready to publish'.

Site builder

This is the highest role available to UQ's web editing community. A site builder can:

  • create, edit, publish and delete all content types in the Drupal 'Content' menu
  • update the site structure (e.g. menus and taxonomies) 
  • update URL aliases and create URL redirects.
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Complete Drupal training

All roles need to complete the New Drupal fundamentals module before gaining access. Completion of the module will be recorded in Workday.

New Drupal fundamentals includes sections on:

  • planning your content
  • writing web content
  • how to make your content accessible
  • improving search engine optimisation for your content.

You’ll be asked to put this training into practice by creating a basic page and a landing page.

Complete New Drupal fundamentals

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Seek approval for Drupal access

Once you have completed your training:

  1. Register that you have completed training (staff login required). If you're requesting to change your existing access, you don't need to register your training again.
  2. Identify which sites you want to update and note their URLs.
  3. Find the Digital Presence Coordinator for your area.
  4. Ask your Digital Presence Coordinator to email webservices@uq.edu.au to request your access to the sites you identified. Ensure they include:
    • your UQ username
    • the URL of each site you want access to
    • a list of pages or sections you’ll be editing
    • the level of access you need (author or publisher)
    • the Drupal training you've completed.
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