This policy and related procedures are applicable to all staff and affiliates unless stated otherwise.

Need advice?

Identifying consultancy, secondary employment and internal work may be complex for some staff.

If you are unsure how to identify, disclose or manage consultancy, secondary employment and/or internal work items, you can talk to:

  • your supervisor or manager.

For consultancy:

For secondary employment:

For conflicts of interest (COI):

For queries about conflicts of interest related to research:


Disclosure and management of interests - who needs to register?

UQ has created an integrated framework regarding the disclosure and management of interests, which simplifies and clarifies policies and procedures to ensure ethical and legal compliance.        

All fixed-term and continuing staff members are required to complete the Conflict of Interest Register. Casual, unpaid and honorary staff who have a conflict of interest to declare are required to complete the Conflict of Interest form and submit to your supervisor in your organisational unit. Note that this form is different to the Conflict of Interest Register.

All professional staff (HEW 8 level and above) are required to complete the Secondary Employment Register.

All academic staff (continuing and fixed-term contracts of 12 months or longer; conjoint appointments where UQ is the lead employer) are required to complete the:

These registers must be completed annually, even if there is no item to disclose, and when circumstances change.