OneDrive is Microsoft's cloud-based file storage service and is a simple way to store, access, sync and share files across your personal and UQ devices.

All UQ staff have access to 1TB of storage on OneDrive. If you use OneDrive on the UQ network your monthly internet quota is not affected.

To set up and use OneDrive, follow the instructions for your operating system, or for your web browser.

Step 1: Download OneDrive

OneDrive is usually installed by default on Windows 10 computers. If OneDrive isn't already available on your machine, there are two ways to download it:

Once you've downloaded OneDrive, you can proceed to set up.

Step 2: Set up OneDrive

To set up OneDrive on your computer:

  1. Open the 'Start' menu, then search for and open 'OneDrive'.
  2. Enter your UQ username using the format username@uq.edu.au. For example, uqjblog3@uq.edu.au.
  3. Click 'Sign in'. If the Single Sign-on screen appears, enter your usual UQ account username and password and click 'Login'.
  4. Your OneDrive folder will be shown as C:\Users\uqusername\OneDrive – The University of Queensland. Don't change this location.
  5. You will be shown options for syncing your OneDrive folders to your computer. As this is your first time using OneDrive, you won't have any folders to sync – you can select these later. Click 'Next'.
  6. Read the instructions in the pop-up window.
  7. Select 'Open my OneDrive' folder to finish.

You can now access OneDrive from your computer or device. If you want to access your files and folders from another device, you can log in to OneDrive online.

Step 3: Using OneDrive

The information below covers the basics for using OneDrive. For further advice, see the OneDrive on Windows page.

Uploading files and folders

To upload a file or folder to OneDrive:

  1. Open the 'Start' menu.
  2. Search for and open 'File Explorer'.
  3. Find the file or folder you want to upload.
  4. Drag the file or folder to 'OneDrive' in the left side menu. This will move the file or folder to OneDrive.

Syncing folders

To sync your OneDrive folders with your computer:

  1. Select the OneDrive cloud icon in the notification area at the bottom of your screen. This will open the 'Activity Centre'.
  2. In the 'Activity Centre', select 'More' and then click 'Settings'.
  3. Select the 'Account' tab and click 'Choose folders'.
  4. In the 'Sync your OneDrive files to this PC' window, select which folders you want to sync to your computer.
  5. Select 'OK'.

Sharing files and folders

To share a file or folder with another person:

  1. Open the 'Start' menu.
  2. Search for and open 'File Explorer'.
  3. Select 'OneDrive' from the left menu.
  4. Right click on the file or folder you want to share. Click 'Share'.
  5. Select 'People in The University of Queensland with the link can edit' to access the link settings.
  6. Depending on who you want to access the link, select one of the options.
  7. Leave the 'Allow editing' box ticked if you want to allow the file or folder to be edited.
  8. Select 'Apply'
  9. Enter the email address of the person you want to share the file or folder with. If you want to share the link with multiple people, enter each email in the 'Add another' field.
  10. Click 'Send'.

Select your operating system:

Steps may be slightly different on your screen, depending on the version of iOS or macOS you are using.

macOS for Mac

Step 1: Download OneDrive

If OneDrive isn't already available on your machine, there are two ways to download it:

Once you've downloaded OneDrive, you can proceed to set up.

Step 2: Set up OneDrive

To set up OneDrive on your UQ computer:

  1. Press the 'Command' key and then spacebar to search for and open OneDrive.
  2. Enter your UQ username using the format username@uq.edu.au. For example, uqjblog3@uq.edu.au.
  3. Click 'Sign in'. If the Single Sign-on screen appears, enter your usual UQ account username and password and click 'Login'.
  4. Select 'Choose OneDrive Folder Location'.
  5. Your OneDrive folder will display in your home folder uqusername>OneDrive – The University of Queensland. Don't change this location.
  6. You will be shown options for syncing your OneDrive folders to your computer. As this is your first time using OneDrive, you won't have any folders to sync – you can select these later. Click 'Next'.
  7. Read the instructions in the pop-up window.
  8. Select 'Open my OneDrive folder'.
  9. Select the Apple menu icon at the very top of your screen.
  10. Select 'System Preferences' and then 'Extensions'.
  11. Select 'All' from the side menu and then tick the box next to 'OneDrive'.

You can now access OneDrive from your computer. If you want to access your files and folders from another device, you can log in to OneDrive online.

Step 3: Using OneDrive

The information below covers the basics for using OneDrive. For further advice, see the Mac for OneDrive page.

Uploading files and folders

To upload a file or folder to OneDrive:

  1. From your dock, open 'Finder'.
  2. Locate the file or folder you want to upload.
  3. Drag the file or folder onto 'OneDrive' in the left side menu. This will move the file or folder to OneDrive.
Syncing folders

To sync your OneDrive folders with your Mac:

  1. Select the OneDrive cloud icon in the menu bar at the top of your screen.
  2. Select 'Preferences' and click the 'Account' tab.
  3. Select 'Choose Folders' and choose which folders you want to sync.
Sharing files and folders

To share a file or folder with another person:

  1. From your dock, open 'Finder'.
  2. Select 'OneDrive' from the left side menu.
  3. Right click on the file or folder you want share. Click 'Share'.
  4. Select 'People in The University of Queensland with the link can edit' to access the link settings.
  5. Depending on who you want to access the link, select one of the options.
  6. Leave the 'Allow editing' box ticked if you want to allow the file or folder to be edited.
  7. Select 'Apply'
  8. Enter the email address of the person you want to share the file or folder with. If you want to share the link with multiple people, enter each email in the 'Add another' field.
  9. Click 'Send'.

iOS for iPhone and iPad

Step 1: Download OneDrive

If OneDrive isn't already available on your iPhone or iPad, download it from the App Store.

Once you've downloaded OneDrive, you can proceed to set up.

Step 2: Set up OneDrive

To set up OneDrive on your iOS device:

  1. Open the OneDrive app.
  2. On the Sign In screen, enter your UQ username using the format username@uq.edu.au. For example, uqjblog3@uq.edu.au. Tap the right arrow.
  3. You'll be directed to the Single Sign-on screen. Enter your usual UQ account username and password and tap 'Login'.
  4. If you want to enable OneDrive notifications, follow the instructions on screen.

To avoid excessive data charges, we recommend only updating OneDrive when you're connected to wifi.

To activate wifi-only updating:

  1. Open the OneDrive app.
  2. Select 'Me' from the menu at the bottom of your screen.
  3. Tap 'Settings'.
  4. Make sure 'Use Mobile Network for Offline' is turned off.

Step 3: Using OneDrive

The information below covers the basics for using OneDrive. For further advice, see the OneDrive on iOS page.

Uploading files

To upload files to OneDrive:

  1. Open the OneDrive app.
  2. Tap the icon at the top of your screen.
  3. Tap 'Upload'.
  4. Browse and select the files you want to upload.
Sharing files and folders

To share a file or folder with another person:

  1. Open the OneDrive app.
  2. Press and hold the file or folder you want to share. Release. A tick will appear.
  3. Tap 'Share' at the top of your screen.
  4. Enter the email address of the person you want to share the file or folder with.
  5. Tap 'People in The University of Queensland with the link can edit' to access the link settings.
  6. If you want to allow editing access to the file, or if you want to limit who can access the file, select one of the options. Tap 'Apply'.
  7. Tap 'Send' to share the file.
Signing out of OneDrive

To sign out of OneDrive:

  1. Select 'Me' from the menu at the bottom of your screen.
  2. At the top of your screen, select the OneDrive account you want to sign out from.
  3. Scroll down and select 'Sign out of this account'.

Steps may be slightly different on your screen, depending on the version of Android you are using and your device.

Step 1: Download OneDrive

If OneDrive isn't already available on your device, download it from Google Play.

Once you've downloaded OneDrive, you can proceed to set up.

Step 2: Set up OneDrive

To set up OneDrive on your Android device:

  1. Open the OneDrive app.
  2. Enter your UQ username using the format username@uq.edu.au. For example, uqjblog3@uq.edu.au. Tap the arrow.
  3. You'll be directed to the Single Sign-on screen. Enter your usual UQ account username and password and tap 'Login'.

To avoid excessive data charges, we recommend only updating OneDrive when you're connected to wifi.

To activate wifi-only updating:

  1. Open the OneDrive app.
  2. Select 'Me' from the menu at the bottom of your screen.
  3. Select 'Settings'.
  4. Make sure 'Update offline files using' is set to 'Wifi only'.
  5. If this isn't the case, tap 'Update offline files using' and then select 'Wifi only'.

Step 3: Using OneDrive

The information below covers the basics for using OneDrive. For further advice, see the OneDrive on Android page.

Uploading files

To upload files to OneDrive:

  1. Open the OneDrive app.
  2. Open the folder you want to add a file to.
  3. Select the icon at the bottom of your screen.
  4. Select 'Upload'.
  5. Select the file you want to upload. OneDrive will upload the file to the folder you have opened.

Sharing files and folders

To share a file or folder with another person:

  1. Open the OneDrive app.
  2. Press and hold the file or folder you want to share. Release. A tick will appear.
  3. Tap the icon.
  4. Tap 'People in The University of Queensland with the link can edit' to access the link settings.
  5. If you want to allow editing access to the file, or if you want to limit who can access the file, select one of the options. Tap 'Apply'.
  6. Enter the email address of the person you want to share the file or folder with. If you want to share the link with multiple people, enter each email in the 'Add another' field.
  7. Tap 'Send' to share the file.

Signing out of OneDrive

To sign out of OneDrive:

  1. Select 'Me' from the menu at the bottom of your screen.
  2. Select 'Sign Out'.
  3. Select 'OK'.

All users can access OneDrive through a web browser. All you have to do is sign in to Office 365.

Sign in to Office 365

To access OneDrive on the web:

  1. Go to the Office 365 website.
  2. On Microsoft's Sign In page, enter your UQ username using the format username@uq.edu.au. For example, uqjblog3@uq.edu.au.
  3. You'll be directed to the Single Sign-on screen. Enter your usual UQ account username and password and click 'Login'.
  4. Select 'OneDrive' from the 'Apps' list.

Using OneDrive

The information below covers the basics for using OneDrive. For further advice, see the OneDrive help centre.

Uploading files and folders

To upload files or folders:

  1. Sign in to Office 365.
  2. Select 'OneDrive' from the 'Apps' list.
  3. Select 'Upload' from the menu at the top of your screen.
  4. From the drop-down menu, select 'Files' or 'Folders'.
  5. Locate the file or folder you want to upload.
  6. Select 'Upload'.

Sharing files and folders

To share a file or folder with other UQ staff members or externally:

  1. Sign in to Office 365.
  2. Select 'OneDrive' from the 'Apps' list.
  3. Select the file or folder you want to share.
  4. Select 'Share' from the menu at the top of your screen.
  5. Select 'People in The University of Queensland with the link can edit' to access the link settings.
  6. Depending on who you want to access the link, select one of the options.
  7. Leave the 'Allow editing' box ticked if you want to allow the file or folder to be edited.
  8. Select 'Apply'
  9. Enter the email address of the person you want to share the file or folder with. If you want to share the link with multiple people, enter each email in the 'Add another' field.
  10. Click 'Send'.

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