You can hire a portable Polycom unit to allow multiple people to participate in a teleconference in the same room.

A Polycom unit is a speakerphone that provides better sound quality than a normal phone handset. You need to connect it to an active analogue phone line.


  • Full day: $60
  • Half day (morning or afternoon): $30

Requesting a Polycom unit

You should submit a request to hire a Polycom unit at least 10 days in advance. All requests must be approved by an authorised financial delegate.

You'll need to nominate a contact person, who we'll contact to organise pick-up of the unit after the request is approved.

If you are not a financial delegate, call the Voice Operations Telephone Helpline on (07) 3365 1000. An ITS team member will complete the request on your behalf. You'll need to nominate an appropriate financial delegate who will be asked to approve payment for the request.

If you are a financial delegate you can either:

If you're completing the request form yourself, enter the time you want the unit (e.g. full day, morning or afternoon) in the 'Further Instructions' field in section B6.

For detailed instructions, read the section on completing the request form in the financial delegate guide (PDF, 2.4MB).

Financial delegate approval

If you are the nominated financial delegate on a hire request submitted by another staff member, you will receive an 'acceptance of quote (AOQ)' email asking you to approve or reject payment for the request.

For detailed instructions, read the sections on approving and rejecting electronic AOQ in the financial delegate guide (PDF, 2.4MB).

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