Update your personal details

You can update the name, title, gender or contact details you've provided to UQ at any time, and change them multiple times if you need to.

If you are currently studying at UQ, you'll need to update your student details separately.

Changing your legal or preferred name

You can request a change to your legal or preferred name through your Workday profile page. In order to update your legal name, you will need to upload supporting documentation such as a Passport, Marriage Certificate or Driver's license.

For step-by-step, instructions please see the Systems Training Hub guide:

update my name

If you are changing your name, you should also:

submit an IT request to update the personal profile attached to your UQ username and email address
update your details in UQ Contacts.

Update your personal information

You can request changes or corrections to your gender, date of birth, citizenship status or nationality through your personal information page in your Workday profile. In order to update your date of birth or citizenship status, you will need to upload supporting documentation.

The options for recording your gender include X (indeterminate, intersex, unspecified), and you can choose gender-neutral or professional titles.

For more information about changing your name and gender at UQ, see the UQ guide for gender affirmation in the workplace.

For step-by-step instructions please see the systems training hub guide:

Update my personal information

Providing voluntary demographic information in Workday

UQ is committed to creating a workplace where everyone feels respected, valued, and supported. It is important that all staff feel safe to bring their whole selves to work. To help us better understand our workforce and identify opportunities to improve equity and inclusion, we’re asking employees to voluntarily share personal demographic information in Workday. In most instances, providing this information is completely voluntary.

Your data is stored securely and managed in accordance with UQ’s Information Management policy and Information Governance and Management Framework. This data is classified as ‘sensitive’ under the Framework with only the staff member and a restricted number of authorised personnel having access to the data. UQ only reports on data in a de-identified and aggregated format to protect individual privacy.

In Workday, you can voluntarily share personal details including:

Aboriginal and/or Torres Strait Islander identity
Gender identity
Cultural background
Disability status
Sexual orientation
Religion
Pronouns
Language(s) spoken

Sharing your information helps shape a more inclusive and understanding workplace by supporting transparency and accountability in our equity, diversity, and inclusion (EDI) efforts. It enables focused advocacy for underrepresented groups and contributes to meaningful change across the organisation.

Your data also helps us identify and address gaps in representation and career progression, design programs and policies that recognise intersectionality and support diverse communities, ensure equitable access to opportunities and resources, provide tailored communications for staff within these groups, and measure progress toward our EDI goals.

Update your address or emergency contact details

You can update your contact details, address and emergency contacts through your contacts page in Workday.

Your home contact information is only visible to HR staff as required. Your work contact information will be visible to all UQ staff.