Procurement and purchasing are terms that are often used interchangeably, but they describe very different processes.

Procurement is the comprehensive function that includes the end-to-end activities and processes to acquire goods and services. It involves:

  • planning: identifying the need, the market and the risks to determine the most effective procurement method
  • buying: engaging with suppliers to obtain quotes, evaluate their offers, negotiate and take delivery of goods or services
  • managing: monitoring supplier’s performance, ensuring goods or services are being delivered, reviewing contracts, disposal.

Purchasing is a small part of the overall procurement process, relating only to the paying for goods or services.

As a statutory body, UQ is subject to the Queensland Government Procurement Policy and public scrutiny. Procurement at UQ is driven by 5 core principles:

  • achieving value for money
  • collaborative procurement
  • building procurement capability
  • enabling UQ’s strategic outcomes
  • maintaining accountability, integrity and transparency.

All staff are expected to ensure these principles are applied to all purchases regardless of value.

See Purchasing Forms [9.40.01] to access all relevant documents.

Procurement team

We are UQ's central procurement advisers.

Our objectives are to:

  • guide and assist you in obtaining best value for money throughout your acquisition of goods and services
  • ensure that you and the University are not exposed to undue personal or commercial risk.

We can help with:

  • reviewing procurement plans
  • compiling tender documentation
  • drafting contractual agreements
  • managing communications with offerors
  • assist with contract management
  • advice: strategic and operational
  • QTenders submissions
  • supplier on-boarding
  • UniFi purchase order maintenance.