What is profile importing?

Profile importing allows you to import staff data from Aurion to automatically create person profiles for team pages, staff directories and project pages.

Use profile importing to:

  • automatically create person profiles from an organisational unit
  • ensure the person profiles listed on your site update automatically.

Profile importing shouldn't be used to:

  • create customised person profiles – manually create profiles using the person content type instead.
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Setting up a profile import

Submit an IT request to set up a profile import for your website. Your request should include:

  • your organisational unit ID. You'll find this ID in the URL of your organisational unit page on the Organisational Units website (e.g. unit=123)
  • advice on whether you want to exclude data for casual and part-time staff.

ITS will configure the importer to add profiles for the staff in your organisational unit to your site. Any profiles that have already been manually added to your site will not be overridden by the import, but they may be duplicated.

ITS will also configure the importer to sync all profiles overnight with the upstream data source. This will automatically:

  • keep the imported profiles up-to-date
  • add profiles for new staff when they start
  • unpublish profiles for staff who have left your organisational unit.

Profiles that have been manually added will not be updated by the daily data sync – you'll need to update these manually, as required.

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Editing imported profiles

Profile data imported from Aurion is locked – it can't be manually changed on your site.

If you need to make changes to a profile, contact your contact HR Professional Services team to update the corresponding staff record. Any changes will then automatically update on your site in the next daily data sync.

Images

It's possible to add profile images to imported staff profiles. The image will not be overridden by daily data sync, as long as the HR staff record doesn't include an image.

To add an image to an imported person profile, log in to your site and:

  1. Open the profile you would like to add an image to.
  2. Click the 'Edit' tab below the name and contact details in the header on the page.
  3. Click the 'Browse' button below the 'Photo' field.
  4. Select the image you would like to use.
  5. Add a short summary of the image in the 'Alternative text' field.
  6. Click the 'Save' button at the bottom of the page to save and publish your changes.
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Removing imported profiles

If you need to remove an imported profile, unpublish it from your site – don't delete it. This will stop the profile from displaying on your site and ensure that it doesn't reappear with the daily data import.

To unpublish an imported profile, log in to your site and:

  1. Open the profile you would like to unpublish.
  2. Click the 'Edit' tab below the name and contact details in the header of the page.
  3. Click the 'Unpublish' button at the bottom of the page.
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