Keep your website current

To ensure your website is engaging and usable, you'll need to keep it updated.

It's important to regularly review your website to make sure it's meeting your users' needs.

Aim to do a full review of your site at least once every six months. In the meantime, make sure you fix any issues when they are identified.

When reviewing your site:

update broken links and outdated content
delete old documents and images
remove Drupal access for users no longer updating your site.

Updating broken links and outdated content

Finding broken links and outdated content is frustrating for users. To promote a positive user experience, it's important to update your site regularly.

To check for these issues, use your website's human-friendly sitemap as a guide to the pages on your site. Read through each page and click each link – making sure you update the pages as you go.

You can also use Google Analytics to find broken links. Once you've logged on to Google Analytics, to search for broken links:

Select 'Behavior' > 'Site content'.
Select 'All pages'.
Enter '404.html' in the search bar and click to search.

This will display all the broken URLs users have landed on within the set time period. The broken URLs will appear as '/404.html?page=[relative path of the broken URL]'.

Deleting old files

Your website should never be used as an archive or record management system. There are other places to keep important or internal information, such as shared folders, SharePoint, Confluence or TRIM (CM9).

Use Drupal's file browser to delete files that are no longer needed. Deleting old files will free up space and make your files, and the website overall, easier to maintain.

Removing Drupal access

Staff who are no longer required to edit your website should be removed from the user list.

To have user access removed, submit an IT request.