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Microsoft Teams Rooms

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Microsoft Teams Rooms is a meeting room solution that integrates Microsoft Teams with audio and video devices, certified by Microsoft.

Schedule a Teams meeting

  1. In Outlook, schedule your meeting using the 'Teams Meeting' option.
  2. Add the room as an attendee. The room can be found using the format BB-RRR, e.g. 42-405.
  3. Add other participants and send the meeting invitation.

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Using the in-room touch panel

Joining a meeting

Scheduled meetings: The scheduled Teams meeting will be displayed on the touch panel. Select 'Join' to connect to the meeting from the room.

Join with meeting ID: If you have a meeting and the room is not correctly scheduled, you can select 'Join with an ID' and enter the details which are visible in your calendar invitation.

Ad-hoc meetings: Select 'Meet now' on the touch panel to start an ad-hoc Teams meeting.

microsoft teams rooms touch panel screen displaying scheduled meeting with option to join

Sharing content

Via USB-C lead: Plug your device into the USB-C cable to share content directly. 

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Using your laptop

  1. Connect your laptop to the USB-C cable provided on the table or wall. The LCD display will automatically turn on and the laptop will be presented.
  2. Open MicrosoftTeams.
  3. The room camera, microphone and speakers will become available on your device as the following depending on equipment models installed in the room:
    • Room Bar HD Camera and Room Bar Digital Audio
    • Room Kit EQ HD Camera and Room Kit EQ Digital Audio

Ensure any blur effect within your conferencing software is disabled.

If you're using a Mac, please ensure that FaceTime video effects are disabled.

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Support

If you experience any problems using the system, please contact AV Support on 336 54033.

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