Staff immunisation requirements
Depending on your role or work tasks at UQ, you may be required to provide documentation to demonstrate immunity or screening for vaccine preventable disease (VPD).
What immunisations do I need?
Your immunisation requirements will depend on the work you do and the environments you do them in.
If you don't have any specific role-related requirements specified below, you can protect yourself by completing the current National Immunisation Program Schedule as recommended by the Australian Government Department of Health.
You're encouraged to keep your COVID-19 vaccinations up to date.
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A summary of the immunisation requirements according to position or type of work being performed can be found here:
These immunisation requirements refer to you if you have regular patient contact in Queensland Health or similar clinical facilities.
Be aware of any follow-up or additional vaccination/screening requirements while working at UQ. Report any change to immunisation or infectious disease status that might put you or others at risk (e.g. for healthcare workers).
What do I need to do?
1. Complete your immunisation evidence documentation
Discuss immunisation or disease screening requirements for your position or project with your supervisor at recruitment or if work tasks change. As project activities change, risk assessments must include consideration of any relevant immunisation requirements. You can also discuss immunisation requirements with the safety network staff in your area.
- Print a blank copy of the UQ healthcare worker - infectious disease screening and vaccination record (PDF, 263.6 KB)
- Take it to your registered general practitioner or the UQ Occupational Physician for completion. Take your personal immunisation records to your appointment.
- Complete the Tuberculosis Risk Assessment Form for Students (PDF, 575.8 KB). See the UQ Tuberculosis (TB) Screening Information Sheet (PDF, 386.4 KB) for further information.
Be aware of the time frames for completing mandatory requirements. Action outstanding requirements with your general practitioner as early as possible and prior to risk of exposure. It can take up to 7 months to complete this form if you have not had any hepatitis B vaccinations in the past. Failure to complete mandatory immunisation requirements may affect or delay your ability to fulfil your role.
Discuss costs with your supervisor or safety network staff. Vaccination/disease screening costs are usually at your own expense unless you are an existing staff member with a new immunisation requirement.
2. Submit your immunisation evidence
Your supervisor or safety network staff will initiate a 'Staff Immunisation Evidence Process' request to your my.UQ dashboard. You'll receive an email which provides a link to upload your forms.
Upload completed records by the task due date, even if you haven’t completed all requirements by this date.
Your records will be assessed and securely stored by the Immunisation Records Team (IRT).
Your supervisor will be notified of your compliance status via the my.UQ system.
Helpful tips
- You can also access the immunisation evidence process via the ‘Notifications’ section of your my.UQ dashboard.
- Upload all documents together where possible. If your document is too large for a single upload, try compressing the documentation.
- If file size is still too large, you can upload documents separately prior to pressing “submit”.
- Once you press submit, you won’t be able to upload additional documents until the IRT verify your first upload and return the task to you.
- Make sure you keep a copy of your medical documentation for your own records.
- You will be able to access your immunisation records in my.UQ while still employed at UQ.
Processing timeframes
Allow at least a week for your records to be assessed once you have submitted them.
These immunisation requirements refer to you if your work involves:
- childhood education and care
- laboratory work or interaction with human or zoonotic infectious pathogens
- interaction with wastewater, sewage, or soil
- interaction with animals or in agricultural environments
- involvement in mortuary tasks
- work related travel or fieldwork activities.
Be aware of any follow-up or additional vaccination/screening requirements while working at UQ. Report any change to immunisation or infectious disease status that might put you or others at risk (e.g. for healthcare workers).
What do I need to do?
1. Complete your immunisation evidence documentation
Discuss immunisation or disease screening requirements for your position or project tasks with your supervisor at recruitment or if work tasks change. As project activities change, risk assessments must include consideration of any relevant immunisation requirements. You can also discuss immunisation requirements with the safety network staff in your area.
Make an appointment with a registered general practitioner (GP) or the UQ Occupational Physician (07 3365 6210) to complete any outstanding requirements. Ensure you take your personal immunisation records to your appointment. Note:
Be aware of the time frames for completing mandatory requirements. Action outstanding requirements with your general practitioner as early as possible and prior to risk of exposure. It can take up to 7 months to complete a hepatitis B requirement if you have not had any hepatitis B vaccinations in the past. Failure to complete mandatory immunisation requirements may affect or delay your ability to fulfil your role.
Discuss costs with your supervisor or safety network staff. Vaccination/disease screening costs are usually at your own expense unless you are an existing staff member with a new immunisation requirement.
2. Submit your immunisation evidence
Your supervisor or safety network staff will initiate a 'Staff Immunisation Evidence Process' request to your my.UQ dashboard. You'll receive an email which provides a link to upload your forms.
Upload the requested evidence by the task due date, even if you haven't completed all requirements by this date.
Your evidence will be assessed and securely stored by the Immunisation Records Team. If you haven't completed all requirements, the IRT will tell you what you need to do.
Your compliance status will be reported to your supervisor to allow them to manage your work activities.
Helpful tips
- You can also access the immunisation evidence process via the ‘Notifications’ section of your my.UQ dashboard.
- Upload all documents together where possible. If your document is too large for a single upload, try compressing the documentation.
- If file size is still too large, you can upload documents separately prior to pressing “submit”.
- Once you press submit, you won’t be able to upload additional documents until the IRT verify your first upload and return the task to you.
- Make sure you keep a copy of your medical documentation for your own records.
- You will be able to access your immunisation records in my.UQ while still employed at UQ.
Processing timeframes
Allow at least a week for your records to be assessed once you have submitted them.
Getting support
Questions should be directed to your supervisor or safety network staff for your area.
Immunisation questions should be directed to your medical practitioner (GP) or the UQ Immunisation Records Team (IRT) immunisation@uq.edu.au.
Further information is available in Vaccinations and Immunisation Procedure and Vaccinations and Immunisation Guideline.
Visit the Australian Immunisation Handbook for more detailed information about vaccine preventable disease.
Initiating requests
View guidelines on how to initiate a request (staff login required)