Most UQ staff spend a considerable amount of time at their workstation. If your workstation is not set up properly, you may experience discomfort or injury.

The following ergonomic guidelines can help you arrange your workstation to reduce or eliminate risks that can lead to injury.

Computer workstations

To prevent injury while performing daily tasks, all staff with University workstations should review their set-up using the computer workstation self-assessment tool.

WorkSafe Queensland has some helpful advice and videos to assist workers in optimising their workstation set-up. You can contact your local Work Health and Safety Coordinator (WHSC) if you need additional assistance.

In addition, read the Computer Workstations Design and Adjustment Guidelines [2.50.03] for information on preventing injuries that may be caused by improper workstation set-up.

To help you to incorporate regular active breaks from your desk, install ‘Breaktimer’ software on your computer from the Software Centre (Windows) or Self Service (Mac). This app can provide you with prompts to take regular breaks and is fully customisable to suit your work patterns.

Medical conditions requiring height-adjustable workstations

If you have a medical condition that requires temporary or permanent use of a height-adjustable workstation, you need to have your workstation assessed and provide information from your doctor.

To request a height-adjustable workstation for medical reasons, you need to:

  1. Complete the online computer workstation self-assessment.
  2. Contact your local Work Health and Safety Coordinator or the Ergonomics and Rehabilitation Advisor to review your workstation.
  3. Ask your treating GP or specialist medical doctor to complete a sit-stand workstation clinical recommendation form (PDF, 249.6 KB) or provide a Doctor's medical certificate that includes a recommendation for use of this equipment.
  4. Provide the completed form or medical certificate to your local Work Health and Safety Coordinator.

This ensures that decisions are informed by detailed medical advice and that increased standing will not adversely affect any other pre-existing medical condition.

Selecting furniture or equipment

All faculties, schools and centres must purchase seating and furniture from UQeMarket.

If specialised needs or unique workstation seating or furniture are required, contact your local Work Health and Safety Coordinator the Ergonomics and Rehabilitation Advisor for assistance.

Laboratory workstations

If you work in a laboratory, consult the Laboratory Ergonomics Guidelines [2.50.05] for information and advice about ergonomic set-up of your workstation.

Performing exercises to break up tasks can help to manage or reduce injury risks from lab work. Try these exercises when in the lab (PDF, 694.5 KB), or these additional exercises (PDF, 763.4 KB) that may be more suited to use when you are back in the office.

Additional ergonomic requirements

Assessment and specialised seating, furniture or equipment can be arranged for people with:

  • existing injuries
  • pain and discomfort
  • tall or short stature
  • a specific disability.

In such cases, or if you have any questions about workstation ergonomics, contact your local Work Health and Safety Coordinator or the Ergonomics and Rehabilitation Advisor.

Early Intervention Rehabilitation Program

Thank you to everyone who expressed interest in the pilot program. We have had a lot of interest and are not able to take any new applications at this time. If spaces become available later on in the year, they will be advertised in the UQ Wellness Monthly Update. To subscribe, email

Do you have any new ‘niggles’ or old injuries that are bothering you at work or at home? We are trialing a program of UQ-funded treatment to improve your physical wellbeing. Your condition doesn't have to be work-related to participate.

This free early intervention program is designed to help UQ staff:

  • prevent minor injuries from becoming worse, or
  • get better management in place for longer-standing issues.

The program offers a short course of free treatment with a physiotherapist or exercise physiologist, either on campus at St Lucia or through Allsports Physio at a location that suits you.

For more information, email or call the Ergonomics and Rehabilitation Advisor on (07) 3365 2365.

This program doesn't replace worker's compensation. Find out more about claiming workers' compensation.