Acquiring and registering assets

Assets may be purchased, constructed internally, transferred internally or received as donations.

We register all assets to make sure they’re properly recorded and accounted for in line with statutory and other requirements. The asset register must be a complete list of all current, useable assets.

Plant and equipment, and portable and attractive items

An asset register for plant and equipment, and portable and attractive items is maintained in UniFi.

If we:

• buy the item from an external seller or internal store, the asset will be registered as part of the purchasing process. This includes when you purchase assets through another department like IT Services, or Property and Facilities
• acquire the item in another way (such as donation or internal transfer), your Finance Professional Services team can have it added to the register.

For more information about acquiring and registering these types of assets, see:

• UQ Outgoing Payments
• Assets Procedures

Contact Assets (Corporate Finance) for more information about plant and equipment, and portable and attractive items.

Asset IDs, tag numbers and barcodes

All assets must have an asset ID and tag number.

UniFi automatically assigns an asset ID to the asset. Your organisational unit must assign a tag number and attach a barcode label representing the tag number.

Contact the staff member who's responsible for assets in your area for more information or to source barcode labels.

Property, inventories, and intangible and contingent assets

The University must also maintain records of property, inventories, and intangible and contingent assets.

For more information about acquiring and registering these types of assets, see the Assets Procedures.

Contact:

• Assets (Corporate Finance) for more information about property and intangible assets
• Financial Accounting (Corporate Finance) for more information about inventories and contingent assets.

Finance staff