42-312 and 314 ITS meeting rooms user guide
These meeting rooms provide display and conferencing by using either the in-room Microsoft Teams Room (MTR) device, or connecting your own device which has a USB-C connection.
Using your laptop to host a conference or display content (Use this option for Zoom)
- Connect the USB-C cable to your laptop. The in-room display should automatically turn on and your laptop output will be displayed.
- Open your conferencing software and navigate to the audio and video device settings
- Select the in-room camera device 'Room Bar HD Camera'.
- Select the in-room audio device 'Room Bar Digital Audio'.
- Ensure any blur effect within your conferencing software is disabled.
- If you're using a Mac, please ensure that FaceTime video effects are disabled.
Using the in-room MTR device to host a conference
There are 3 options to host a conference:
Option 1: Invite the MTR device to an existing Teams Meeting
- Open your Teams Meeting in Outlook and invite 'Teams Room 42.312' or 'Teams Room 42.314' respectively. This can be done ahead of time when scheduling your meeting.
- On the control panel in the room, select 'Join' when ready to connect.
Option 2: Manually connect MTR device to an existing Teams Meeting
- On the control panel in the room, select 'More', then 'Join with an ID'.
- Enter the meeting ID and passcode of your meeting, then select 'Join Meeting'.
Option 3: Use the MTR device to create a new Teams Meeting
- On the control panel in the room, select 'Meet Now'.
- Type the name of participants in the search bar on the control panel to invite them, or share the displayed meeting ID and passcode to participants for them to join.
Sharing laptop content via USB-C while using above options
Once the MTR device is in a meeting, connect your laptop via the USB-C cable provided to share your screen to the Teams Meeting.
Support
If you experience any problems using the system, please contact AV Support on 336 54033.