A range of standard agreements are available to organisational units across UQ.

Standard agreements are pre-approved contracts that allow UQ staff to enter into contracts quickly, and on reasonable terms and conditions.

To determine who can sign a standard agreement, see the Delegations Policy [1.10.01] and the Schedule of Delegations (staff login required). If the agreement is related to accepting a gift on UQ's behalf, see the Gift Acceptance Delegations Policy [1.10.04].

If you make changes to the terms and conditions of a standard agreement, it is no longer standard and will usually need to be signed at a higher level.

Remember:

  • agreements are updated regularly, so make sure you download the current version each time you use an agreement
  • you still need to obtain all necessary approvals, comply with relevant policies, and follow appropriate procedures
  • if you need help completing a standard agreement, contact Legal Services. 

There are also template agreements available for research matters, which differ from standard agreements. Access to these agreements is limited to authorised staff only. For information on these agreements, see our Research agreements.

The Chief Operating Officer and Legal Services have approved the standard agreements below. All standard agreements are secure – log in with your UQ staff login to view agreements.

Anthropology Museum Copyright Permission

Use this agreement when granting copyright permissions for material related to the UQ Anthropology Museum.

Anthropology Museum Copyright Permission (PDF, 252 KB)

Anthropology Museum Standard Independent Curator Agreement

Use this agreement when engaging an independent curator for the UQ Anthropology Museum.

Anthropology Museum Standard Independent Curator Agreement (DOCX, 88.5 KB)

Art Museum Loan Agreement

Use this agreement when loaning work from the UQ Art Museum.

Art Museum Loan Agreement (DOC, 254.5 KB)

Confidentiality Agreements

Use these agreements when confidential information is to be disclosed by or to UQ.

Select the agreement that aligns with your situation (who is to disclose to who), then refer to the corresponding user guide for information on how to use it. 

Use the following agreement when UQ is proposing to disclose confidential information to a party:

Confidentiality Agreement (Disclosure by UQ) (DOCX, 98.9 KB) User guide – Confidentiality Agreement (Disclosure by UQ) (PDF, 113.3 KB)

Use the following agreement when a party is proposing to disclose confidential information to UQ:

Confidentiality Agreement (Disclosure to UQ) (DOCX, 98.5 KB) User guide – Confidentiality Agreement (Disclosure to UQ) (PDF, 112.7 KB)

Use the following agreement when UQ and a party are proposing to exchange confidential information to each other:

Confidentiality Agreement (Mutual Disclosure) (DOCX, 99.8 KB) User guide – Confidentiality Agreement (Mutual Disclosure) (PDF, 108.1 KB)

Consultancy Agreements

Use these agreements when supplying or engaging consultancy services for UQ.

Receipt of Consultancy Services Agreement (DOC, 113.5 KB) Supply of Consultancy Services Agreement (DOC, 93 KB)

Health and Rehabilitation Clinics Services Agreement

Use this agreement when providing services through UQ's Health and Rehabilitation Clinics as an independent contractor.

Health and Rehabilitation Clinics Services Agreement (DOCX, 69.5 KB)

High School Work Experience Agreement

Use this agreement, provided by the Department of Education, when organising work experience placements for high school students (from state schools, non-state schools and home education work experience programs).

High School Work Experience Agreement (PDF, 181.9 KB)

Performers Agreement

Use this agreement when engaging external performers at a UQ venue or event.

Performers Agreement (DOC, 209 KB)

Promotional Games Terms and Conditions

Use these terms and conditions when running a competition. Refer to the Promotional Games User Guide for information on using the terms and conditions.

Promotional Games User Guide (PDF, 83 KB)Promotional Games Checklist (PDF, 104.6 KB)Terms and Conditions (Game of Skill) (DOCX, 41.3 KB)Terms and Conditions (Game of Chance) (DOCX, 41.4 KB)

Secondment Agreement

Use the appropriate Secondment Agreement when an employee from one organisation is seconded to work in another organisation.

In a secondment, the secondee works under the direction of the organisation they are seconded to, as if they were an employee of that organisation. If the employee will be working under the direction of their employer, use a Consultancy Agreement instead.

Secondment Agreements may only be prepared by UQ HR staff. Contact your HR Client Services team.

Secondment from UQ – Agreement and General Conditions (DOCX, 61.6 KB)Secondment to UQ – Agreement and General Conditions (DOCX, 69 KB)

Speakers Agreement

Use this agreement when engaging external speakers at a UQ venue or event.

Speakers Agreement (DOCX, 51.4 KB)

Sponsorship Agreement (Incoming)

Use this agreement when a person or organisation is proposing to sponsor a UQ event or initiative. Refer to the user guide for information on how to use the agreement. 

Sponsorship Agreement (Incoming) - User Guide (PDF, 98.9 KB)Sponsorship Agreement (Incoming) (DOCX, 42.8 KB)

Student Accommodation Preferred Supplier Agreement

Use this agreement to establish a formal relationship with a commercial student accommodation supplier. This agreement allows the supplier to be recognised as a 'UQ preferred supplier’ for student accommodation.

Student Accommodation Preferred Supplier Agreement (DOCX, 63.2 KB)

Student Placement Agreements

Use one of the following agreements (UQ standard form or UQ agreed overarching), to set out the terms and conditions between UQ and a provider, that will apply to a UQ student’s placement. 

If you are unable to secure the placement using one of these agreements, you should negotiate the provider’s form of placement agreement.

UQ standard placement agreements

UQ has approved the following standard placement agreements, for you to submit to a provider. Once the operational details have been completed with the provider, you should arrange for the agreement to be signed by UQ (in accordance with the Contract Delegations Policy) and by the provider.

Overarching Student Placement Agreement – Non-Clinical (DOCX, 70 KB) Overarching Student Placement Agreement – Clinical (DOCX, 70.4 KB) Single Student Placement Agreement – Non-Clinical (DOCX, 69.6 KB) Single Student Placement Agreement – Clinical (DOCX, 79.3 KB) Engineering Professional Practice Placement Agreement (PDF, 1.8 MB) EAIT Thesis Project Placement Agreement (DOCX, 26.9 KB)

UQ overarching placement agreements with specific providers

UQ has negotiated and agreed overarching placement agreements with the following providers. For a placement to proceed on the terms and conditions of one of these agreements, you should complete and sign the applicable schedule (in accordance the Contract Delegations Policy) and arrange for the provider to sign.

Department of Agriculture and Fisheries

Department of Agriculture and Fisheries Deed of Variation 8 — fully executed (PDF, 12.9 MB) Schedule to Department of Agriculture and Fisheries Student Placement Agreement (DOCX, 15.7 KB)

Mater

Mater Overarching Student Placement Agreement (PDF, 4.2 MB)Schedule to Mater Overarching Student Placement Agreement (DOC, 35 KB)

Ramsay

Ramsay Hospitals Overarching Student Placement Agreement (PDF, 9 MB)Schedule to Ramsay Hospitals Overarching Student Placement Agreement (DOC, 53 KB)

Queensland Health

Queensland Health Student Placement Deed and Schedule (PDF, 7 MB)

What's new

Legal Services is currently updating our standard agreements. Check here for our recent changes:

  • new Promotional Games Terms and Conditions package
  • new Confidentiality Agreements and user guides
  • updated Sponsorship Agreement (Incoming) and user guide (replaces Incoming Sponsorship Agreement).

You can send feedback on updated agreements by emailing legalservices@uq.edu.au.