Purchasing goods and services

There are no changes to the University’s processes for sourcing and purchasing goods and services while many of us are working remotely. Please continue to follow best practice purchasing processes of ordering via UQeMarket, wherever possible, or via UniFi Requisition.

Please follow the instructions below for specific categories.

Purchasing IT equipment

You should not purchase new IT equipment to duplicate staff office equipment. In many circumstances, you are now permitted to take general IT equipment home — check with your supervisor about local arrangements.

Further information for staff and researchers is available on the Staff and researchers – COVID-19 advice page.

Purchasing stationery

If your local business unit still allows access, you may pick up required stationery supplies from your office. Check with your supervisor about local arrangements.

If you require additional supplies during shutdown, you should purchase any items you need from local suppliers and claim via normal income tax processes.

Using corporate credit cards

If you're a corporate credit card holder, remember to check the Corporate Credit Cards Procedures [9.10.09].

In particular, remember that any expenditure using a UQ corporate credit card must be:

  • for official UQ purposes —& any use for personal or private purposes is strictly prohibited. All breaches are subject to review and potential disciplinary action
  • appropriate and justifiable
  • properly documented
  • available for scrutiny
  • authorised by an appropriate staff member.

You should also refer to the list of prohibited purchases in section 3.3 of the Corporate Credit Cards Procedures [9.10.09].

Delivery arrangements

  • These arrangements are subject to change. Please monitor general communications for updates.
  • You should consider whether perishable goods require different arrangements.
  • Please reconsider your need to order items with an extended or unclear lead time for delivery.
  • All alternative delivery arrangements require prior approval. You can request alternative arrangements by emailing the Associate Director, Enterprise Procurement at louise.hope@uq.edu.au with relevant details.

Deliveries to St Lucia and Gatton campuses are being redirected to local operating docks to reduce the amount of traffic moving around the campuses.

Deliveries are being made to the following loading docks:

Campus Dock Business unit
St Lucia AIBN Dock AIBN, CMM, UQBR
  CAI Building CAI
  Chemistry Dock SCMB
  Don Nicklin Delivery Store EAIT
  Goddard Dock Science Faculty (except SCMB – see Chemistry Dock)
  Macgregor Dock SBMS, CIPDD, UQBR
  QBI Dock QBI
  QBP Dock IMB, CSIRO, QAAFI
  P&F Warehouse All other units
Gatton Jack Jones Dock All units
Other UQ Sites As per local arrangements.

You should contact your local dock for information about individual deliveries.

Purchase Orders

You should place any orders using UQeMarket where possible. You can continue to use your regular UniFi ship-to code as address details have been updated to direct deliveries to the appropriate dock.

Corporate Cards

If you are using a UQ corporate card to order, your order should be delivered to:

  • your usual loading dock, or
  • the UQ P&F Warehouse loading dock (UQ Warehouse Bld 99, Walcott Street, St Lucia QLD 4072).