Reserve hot desks and spaces

Nominated staff can reserve hot desks and spaces using the Condeco Booking System.

Currently this is available to:

IT Governance staff with access to the Prentice Building (42), level 4.
Finance, Property and Facilities staff with access to the Prentice Building (42), level 5.
Oral Health Centre staff with access to the Oral Health Centre (883), level 6.

Hot desk users can stay connected using Microsoft Teams Phone on laptop, tablet or mobile phone. Learn how to connect to Microsoft Teams Phone.

Staff access

UQ Staff can self-register an account via https://uq.condecosoftware.com by logging in with their UQ username and password.

Once an account is registered, your supervisor or manager can submit an IT request to organise access to hotdesks.

Once your access is provisioned in the system by the system administrator, you will be able to access Condeco via:

a web browser
the Condeco app
the kiosk at the Prentice Building (42), level 5 (Finance and Property and Facilities staff only).

Prior to use, follow the steps below to setup your swipe card access:

In a web browser, log in to https://uq.condecosoftware.com
Click 'Close Today page'.
Select 'Profile'.
Select 'Show' next to 'PIN'.
Note down your PIN, then visit the Kiosk and swipe your ID card. It will say you are not recognised.
Click 'OK'.
Select 'Manual Login' and enter your PIN.
The next time you swipe your card you should be recognised.

There are several ways to book a personal space in Condeco:

On the Today tab using quick search tools.
Under the Personal spaces side menu using the:
- 'Quick search'
- 'Book a personal space' either via the floor plan or desk list
- 'Booking grid'.

To cancel a booking:

Under the 'Home' menu, in the 'Upcoming bookings' section, select the booking you no longer require.
In the pop-up window, select 'Delete booking'.