The University Staff Development Committee is grateful for the contributions of the volunteer staff who coordinate and present our courses.

Course Coordinators, presenters and facilitators play an integral role in the designing, planning and delivery of the Staff Development Program. Each role has several responsibilities.

Course coordinators, presenters and facilitators must contact Staff Development if there are any changes to course details (including presenters) or if a course will need to be postponed.

Course coordinators


Course Coordinators should review enrolment and waitlists through HR Portal training reports prior to the course delivery date to check the numbers and suitability of participants.

If a course is undersubscribed, the coordinator can advertise in UQ Update or send a targeted email advertising the course.

Physical distancing and hygiene advice

Follow the current physical distancing and hygiene advice below when attending face-to-face training:

  • stay home if you are unwell and email as soon as possible to re-schedule
  • physical distancing 1.5 meters required at all times
  • wash hands often with soap and water, which includes before and after eating and after going to the bathroom
  • use alcohol-based hand sanitisers where available
  • avoid touching your eyes, nose and mouth
  • clean and disinfect surfaces often such as keyboards, computer touch screens, computer mouse, benchtops, desks and doorknobs
  • biscuits, tea/coffee will no longer be provided at LIB 202 etc.
  • bring your own pens, paper, water bottles, tea/coffee, milk etc. and use hot & cold water available from the Zip boil taps.


We recommend that Course Coordinators or presenters email course materials to participants where possible to reduce our environmental impact. If physical handouts are required, Course Coordinators should help presenters to produce these.

Participant checklists and course evaluations

Staff Development no longer provide participant checklists, nametags and morning tea (tea, coffee and biscuits) for courses.

We ask coordinators to print their participant checklist from HR Portal training reports. Please be aware it is now a HSW requirement (see further information at HSW Safety Notice) to provide an attendee sign on sheet. If you cannot download or print your participant list, ask attendees to write their name and contact details on a piece of paper noting the course title, date & facilitator name.

Staff Development will email evaluation surveys links to enrolees and course coordinators on the day of the course where possible.

If your course is running via Zoom, email enrolees the Zoom link a day or two prior to course commencement and cc' into that email. Upon conclusion, forward your attendee list to Staff Development as soon as possible.

Return attendee lists

Upon conclusion of each course, the course coordinator, presenters or facilitator should email as soon as possible the completed participant checklist to Staff Development for recording course completions. 

HR Portal training reports

HR Portal training reports gives Course Coordinators and one nominated person access to their Staff Development course reports. Reports include participant checklists, enrolee lists, waitlists, evaluation feedback and attendee lists.

Instructions for using the HR Portal is available on the Systems Training Hub (staff login required).

Access to the HR Portal reports will be enabled overnight when the coordinator's course is created on Aurion. For further information or advice, contact Staff Development.

Presenters and facilitators

Presenters and facilitators are responsible for ensuring quality design and delivery of course content. Presenters and facilitators should also:

  • arrive promptly, prepared to deliver the course
  • encourage a healthy and conducive learning environment and adhere to current physical distancing & hygiene advice 
  • make sure attendees sign the participant checklist. If a checklist is not available, presenters/facilitators should supply a piece of paper asking participants to print their name and org unit clearly and note the course title, date, venue and facilitator
  • encourage attendees to complete their course evaluation survey
  • leave the venue as it was found, with clean whiteboards and equipment, tables and chairs returned to their original positions
  • dispose of any rubbish.