The University Staff Development Committee is grateful for the contributions of the volunteer staff who coordinate and present our courses.

Course Coordinators, presenters and facilitators play an integral role in the designing, planning and delivery of the Staff Development Program. Each role has several responsibilities.

Course coordinators, presenters and facilitators must contact Staff Development if there are any changes to course details (including presenters) or if a course will need to be postponed.

Course coordinators

Enrolment

Course Coordinators should review enrolment and waitlists through HR Portal training reports prior to the course delivery date to check the numbers and suitability of participants.

If a course is undersubscribed, the coordinator can advertise in UQ Update or send a targeted email advertising the course.

Handouts

We recommend that Course Coordinators or presenters email course materials to participants where possible to reduce our environmental impact. If physical handouts are required, Course Coordinators should help presenters to produce these.

Participant checklists and course evaluations

Staff Development will provide participant checklists, nametags and evaluation forms and morning tea (tea, coffee and biscuits) for courses held in:

For courses held in all other venues, we ask coordinators to print their participant checklist from HR Portal training reports. Staff Development will email evaluation forms to coordinators at the start of each year for printing prior to each course.

HR Portal training reports

HR Portal training reports give approved Course Coordinators and one nominated person automatic access to their Staff Development course reports. Reports include participant checklists, enrolee lists, waitlists and attendee lists.

Instructions for using the HR Portal are available on the Systems Training Hub (staff login required).

If you need access to the HR Portal, contact Staff Development.

Presenters and facilitators

Presenters and facilitators are responsible for ensuring quality design and delivery of course content. Presenters and facilitators should also:

  • arrive promptly, prepared to deliver the course
  • encourage a healthy and conducive learning environment
  • make sure attendees sign the participant checklist. If a checklist is not available, the presenter/facilitator should supply a piece of paper so participants can write down their name and org unit.
  • encourage attendees to complete the course evaluation
  • leave the venue as it was found, with clean whiteboards and equipment, tables and chairs returned to their original positions
  • dispose of any rubbish.

Completed checklists and evaluations

Staff development uses completed checklists to mark courses as complete in the staff training record in MyAurion.

On conclusion of each course, the course coordinator, presenters or facilitator should email the completed participant checklist and any completed evaluation forms to Staff Development.

Proposing a new course

All new course proposals for the Staff Development Program must be approved by the University Staff Development Committee (USDC). The USDC considers submissions in line with the budget for the following year and takes into account the content, timing and objectives of the course.

Before proposing a new course, you should familiarise yourself with the New course submission acceptance and approval process (PDF, 262.6 KB).

To propose a new course, fill out the relevant new course submission form:

Course Coordinators and presenters are responsible for the design of their own course content and materials.

Annual course planning

The Staff Development team, along with the USDC, completes an annual process for planning the Staff Development Program.

July

Staff Development emails all current Course Coordinators asking them to review their course offerings for the following year's program. The email outlines how to complete submissions for existing and new courses. The deadline for submissions depends the USDC's meeting dates. Submissions are usually due before the end of August each year; however, this is subject to change.

August/September

Staff Development collates course submissions and drafts a budget in preparation for the USDC meeting in October/November.

October/November

The USDC reviews each course submission and budget for the following year, and determines which will be approved.

November/December

Staff Development creates course coding, templates, individual course iterations, etc. on Aurion for USDC approved courses. 

January

Courses are uploaded on 1 January each year. Staff will be able to register for a course through individual course pages, or through MyAurion.