Where to store your digital files

26 February 2020

It’s important you safely and securely manage your files. Based on the type of information you are working with, it’s essential that you select an appropriate storage location that meets your needs, as well as UQ’s and regulatory compliance requirements.

Working documents (e.g. personal work notes, early draft documents)

  • Microsoft OneDrive. All UQ staff have access to 1TB of storage on OneDrive which is self-managed. You can sync OneDrive to your desktop File Explorer for easy access and navigation.

Shared documents (e.g. informal reports and papers, local operating procedures)

Research data (e.g. raw datasets, data that needs to be processed, cleaned, analysed, etc.).

Records (high-risk, high-value information that needs to be retained)

  • TRIM. Used for full lifecycle management of UQ documents.
  • Microsoft SharePoint.
  • Some areas of UQ use specific approved content management systems, e.g. PracticeEvolve for legal records.

For more information, visit Protecting your files or contact IT Support. #BeDataSecure

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