It's important you select an appropriate storage location to store your files based on the type of information you are working with.

Using the recommended storage locations helps to maintain cyber security.

Working documents


  • personal work notes
  • early draft documents.

Recommended storage location:

  • Microsoft OneDrive. All UQ staff have access to 1TB of self-managed storage on OneDrive. You can sync OneDrive to your desktop File Explorer for easy access and navigation.

Shared documents


  • informal reports and papers
  • local operating procedures.

Recommended storage locations:

  • Network drives (also known as ‘shared drives’ or ‘faculty shares’). These drives can be seen by all staff members in a work group who have access to the shared folders. 
  • Microsoft SharePoint. Some areas of UQ have access to SharePoint which can be used to collaborate on documentation.
  • AARNET CloudStor. All UQ staff have access to 1TB of storage in CloudStor.
  • Microsoft OneDrive.

Research data


  • Raw datasets
  • Data that needs to be processed, cleaned, analysed, etc. 

Recommended storage locations:


Records data is high-risk, high-value information that needs to be retained.

Recommended storage locations:

  • TRIM. Used for full lifecycle management of UQ documents.
  • Microsoft SharePoint.
  • Some areas of UQ use specific approved content management systems e.g. PracticeEvolve for legal records.

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