All invoices should be submitted to UQ’s Locked Bag:

The University of Queensland
Locked Bag 2002
South Brisbane Q 4101

Do not email invoices to payables@uq.edu.au, as this will delay processing time.

How invoices are processed

In order to be paid, each invoice must clearly state a UQ purchase order.

Payments are driven by a three way match, which includes the:

  • purchase order
  • invoice (or voucher)
  • receipt.

Only once a three-way match is achieved will a GL entry occur. This entry reverses the commitment and applies an actual expense. Then the invoice will be scheduled for payment to the vendor when it is due.

Invoices are paid on 30 day terms.

If an early payment is required, you will need to submit an Early Payment request. This must be approved by the Accounts Payable Manager.

Payment timetable

  • Domestic electronic funds transfer (EFT) payment runs occur on Mondays and Wednesdays.
  • Foreign Exchange (FX) payment runs occur Tuesdays and Thursdays.
  • Cheques runs are done as needed, on an ad-hoc basis.